Sumner County Board of Education Collection Services RFP 20260709
Sumner County School DistrictSchool · Gallatin, TN- Due
- Jul 9, 2026
- Deadline passed
- Posted
- Jun 25, 2026
- Contract term
- 1 year
- Primary contact
- Chris Harrison
- (615) 451-6560
The 30-second brief
The Sumner County Board of Education (SCS) is requesting proposals for collection services for unpaid and delinquent school meal accounts. The contract is for one year with four annual renewal options.
Signed original copy of proposal, Two additional copies, Signed letter authorizing submission, Table of contents, Itemized fee schedule, Detailed operational plan, Sample summary reports, Signed attachments
Ability to meet requirements, Experience of vendor, Pricing strategy
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Summary
The Sumner County Board of Education (SCS) is requesting proposals for collection services for unpaid and delinquent school meal accounts. The contract is for one year with four annual renewal options.
EVALUATION CRITERIA
3- Ability to meet requirements
- Experience of vendor
- Pricing strategy
REQUIRED DELIVERABLES
8- Signed original copy of proposal
- Two additional copies
- Signed letter authorizing submission
- Table of contents
- Itemized fee schedule
- Detailed operational plan
- Sample summary reports
- Signed attachments
REQUIRED ATTACHMENTS
9- Contract Piggyback Agreement
- Certification of Non-Collusion & Debarment or Suspension
- Attestation Re Personnel
- Attestation Non-Boycott of Israel
- Certification of Compliance with Iran Divestment Act
- Criminal Background Compliance Affidavit
- Drug Free Workplace Affidavit
- IRS Form W-9
- Standard Terms & Conditions
- Submit to
- Sumner County Board of Education, Attn: Purchasing Supervisor, 1500 Airport Road, Gallatin, TN 37066
- Scope location
- Gallatin, TN
- Reported agency
- Sumner County Board of Education
Questions about this RFP
How do I respond to this RFP from Sumner County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sumner County Board of Education, Attn: Purchasing Supervisor, 1500 Airport Road, Gallatin, TN 37066. For questions, contact Chris Harrison.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumner County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Harrison at (615) 451-6560. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed original copy of proposal, Two additional copies, Signed letter authorizing submission, Table of contents, Itemized fee schedule, Detailed operational plan, Sample summary reports, Signed attachments. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet requirements, Experience of vendor, Pricing strategy" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumner County School District?
All active and historical solicitations from Sumner County School District are tracked and searchable. As a school agency, Sumner County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contract Piggyback Agreement, Certification of Non-Collusion & Debarment or Suspension, Attestation Re Personnel, Attestation Non-Boycott of Israel, Certification of Compliance with Iran Divestment Ac. Review the full document from Sumner County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, TN. Review the full solicitation for detailed scope requirements.