Summit School District RE-1 Server Infrastructure Replacement RFP 2026
Summit School District RE-1School · Frisco, CO- Due
- May 2, 2026
- Deadline passed
The 30-second brief
Summit School District RE-1 (SSD) is soliciting competitive bids through this Request for Proposal (RFP) to replace aging server infrastructure across its eleven facilities. The project involves furnishing, delivering, installing, configuring, testing, and commissioning twelve (12) replacement enterprise-grade servers, with optional pricing for up to three additional units. The scope of work includes all labor, materials, software licensing, data backup and migration, third-party software vendor coordination, legacy equipment decommissioning, and complete project documentation. These servers support domain services, file storage, and application hosting. The project is part of the FY 2025–2026 Capital Improvement Program with an approved maximum budget of $250,000. Proposals are due by May 2, 2026, at 2:00 PM.
Twelve replacement enterprise-grade servers, Software licensing, Data backup and migration, Testing, Commissioning, Legacy equipment decommissioning, Project documentation
Merit, technical approach, cost, availability of service
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Summary
Summit School District RE-1 (SSD) is soliciting competitive bids through this Request for Proposal (RFP) to replace aging server infrastructure across its eleven facilities.
The project involves furnishing, delivering, installing, configuring, testing, and commissioning twelve (12) replacement enterprise-grade servers, with optional pricing for up to three additional units. The scope of work includes all labor, materials, software licensing, data backup and migration, third-party software vendor coordination, legacy equipment decommissioning, and complete project documentation. These servers support domain services, file storage, and application hosting. The project is part of the FY 2025–2026 Capital Improvement Program with an approved maximum budget of $250,000. Proposals are due by May 2, 2026, at 2:00 PM.
EVALUATION CRITERIA
4- Merit
- Technical approach
- Cost
- Availability of service
REQUIRED DELIVERABLES
7- Twelve replacement enterprise-grade servers
- Software licensing
- Data backup and migration
- Testing
- Commissioning
- Legacy equipment decommissioning
- Project documentation
- Scope location
- Summit School District Sites
Questions about this RFP
How do I respond to this RFP from Summit School District RE-1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 2, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Summit School District RE-1 in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Twelve replacement enterprise-grade servers, Software licensing, Data backup and migration, Testing, Commissioning, Legacy equipment decommissioning, Project documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Merit, technical approach, cost, availability of service" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Summit School District RE-1?
All active and historical solicitations from Summit School District RE-1 are tracked and searchable. As a school agency, Summit School District RE-1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Summit School District RE-1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summit School District Sites. Review the full solicitation for detailed scope requirements.