Summit County - First Annual Wasatch Back Wildfire Summit - SUCO11032026 (2026)
Summit CountyCounty · Coalville, UT- Due
- Nov 16, 2026
- 10 days left
- Posted
- Nov 3, 2026
- Primary contact
- Jessica Kirby
- (435) 602-0308
The 30-second brief
Summit County, Utah is seeking proposals from qualified conference and event management professionals or firms to provide conference planning, coordination, and logistical support services for the inaugural Wasatch Back Wildfire Summit, scheduled for May 17-18, 2027, in Park City, Utah. The scope involves speaker recruitment and program development, marketing, communications and outreach, event logistics and conference administration, volunteer and stakeholder coordination, swag and materials procurement, day-of event management, and post-conference support. The event aims to convene 100-200 key stakeholders including land managers, wildfire practitioners, policymakers, and researchers to advance wildfire resilience across Utah. Proposals are due by November 16, 2026, at 5:00 PM via the Bonfire portal, with questions due by November 6, 2026. Evaluation is based on relevant experience (30%), project approach and understanding (30%), qualifications of key personnel (20%), fee proposal (15%), and references (5%), with bonus points for local or veteran-owned companies.
Comprehensive project work plan within two weeks of contract execution; Monthly and as-needed progress reports and anticipated check-in schedule; Updated speaker and program schedule; Marketing and communications plan; Volunteer coordination plan; Conference operations and logistics plan; Day-of-event management services; Post-conference report summarizing outcomes, Attendance, Expenditures, And recommendations
Relevant Experience (30%), Project Approach and Understanding (30%), Qualifications of Key Personnel (20%), Fee Proposal (15%), References (5%), Summit County Local or Based Company (5 bonus points), Veteran Owned Company (5 bonus points)
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Summary
Summit County, Utah is seeking proposals from qualified conference and event management professionals or firms to provide conference planning, coordination, and logistical support services for the inaugural Wasatch Back Wildfire Summit, scheduled for May 17-18, 2027, in Park City, Utah.
The scope involves speaker recruitment and program development, marketing, communications and outreach, event logistics and conference administration, volunteer and stakeholder coordination, swag and materials procurement, day-of event management, and post-conference support. The event aims to convene 100-200 key stakeholders including land managers, wildfire practitioners, policymakers, and researchers to advance wildfire resilience across Utah. Proposals are due by November 16, 2026, at 5:00 PM via the Bonfire portal, with questions due by November 6, 2026. Evaluation is based on relevant experience (30%), project approach and understanding (30%), qualifications of key personnel (20%), fee proposal (15%), and references (5%), with bonus points for local or veteran-owned companies.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Comprehensive project work plan within two weeks of contract execution
- Monthly and as-needed progress reports and anticipated check-in schedule
- Updated speaker and program schedule
- Marketing and communications plan
- Volunteer coordination plan
- Conference operations and logistics plan
- Day-of-event management services
- Post-conference report summarizing outcomes, Attendance, Expenditures, And recommendations
REQUIRED ATTACHMENTS
8- Firm Information
- Relevant Experience
- Project Approach
- Schedule
- References
- Project Team
- Fee Proposal
- Exhibit A proposed changes
- Submit to
- https://utah.bonfirehub.com/portal
- Scope location
- Park City, Utah
Questions about this RFP
How do I respond to this RFP from Summit County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://utah.bonfirehub.com/portal. For questions, contact Jessica Kirby.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Summit County in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Kirby at (435) 602-0308. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive project work plan within two weeks of contract execution; Monthly and as-needed progress reports and anticipated check-in schedule; Updated speaker and program schedule; Marketing and communications plan; Volunteer coordination plan; Conference operations and logistics plan; Day-of-eve. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience (30%), Project Approach and Understanding (30%), Qualifications of Key Personnel (20%), Fee Proposal (15%), References (5%), Summit County Local or Based Company (5 bonus points),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Summit County?
All active and historical solicitations from Summit County are tracked and searchable. As a county agency, Summit County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm Information, Relevant Experience, Project Approach, Schedule, References, Project Team, Fee Proposal, Exhibit A proposed changes. Review the full document from Summit County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Park City, Utah. Review the full solicitation for detailed scope requirements.