Summers County School District Request for Proposal - Food and Food Service Supplies 2026
Summers County School DistrictSchool · Hinton, WV- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 1 year
- Primary contact
- Linda Knott
- (304) 466-6000 ext 1100
The 30-second brief
The Country Roads Cooperative, consisting of Greenbrier, Logan, McDowell, Monroe, Nicholas, Pocahontas, Raleigh, Summers, Webster, and Wyoming counties, is seeking a full-service vendor to provide food, milk, bread, disposables, kitchen supplies, and kitchen equipment. The cooperative spends approximately $6.5 million annually on these purchases for child nutrition programs. The RFP requires an electronic tracking method for orders, rebates, deliveries, invoices, and quarterly reports, as well as market basket methods for items that change daily or weekly like fresh produce and box beef. Proposals are due by 2:00 p.m. on March 25, 2026, and must be submitted via email or mail to Summers County Schools Child Nutrition at 418 Temple Street, Hinton, WV 25951. The initial contract term is for one year with the possibility of up to two one-year extensions.
Fee Proposal and Benefits of the Bidder’s Organization (20 points), Qualifications, Financial Stability and Experience of Bidder (25 points), Distribution and Value-Added Incentives (20 points), Contract Sourcing Performance and Prices (30 points)
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Summary
The Country Roads Cooperative, consisting of Greenbrier, Logan, McDowell, Monroe, Nicholas, Pocahontas, Raleigh, Summers, Webster, and Wyoming counties, is seeking a full-service vendor to provide food, milk, bread, disposables, kitchen supplies, and kitchen equipment.
The cooperative spends approximately $6.5 million annually on these purchases for child nutrition programs. The RFP requires an electronic tracking method for orders, rebates, deliveries, invoices, and quarterly reports, as well as market basket methods for items that change daily or weekly like fresh produce and box beef. Proposals are due by 2:00 p.m. on March 25, 2026, and must be submitted via email or mail to Summers County Schools Child Nutrition at 418 Temple Street, Hinton, WV 25951. The initial contract term is for one year with the possibility of up to two one-year extensions.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Certification Regarding Debarment
- Suspension
- Ineligibility
- Certification Regarding Lobbying
- Disclosure of Lobbying Activities
- Noncollusion Affidavit
- Agreement Addendum (Policy 8200)
- Service Providers Response Form
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Hinton, WV
Questions about this RFP
How do I respond to this RFP from Summers County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Linda Knott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Summers County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Knott at (304) 466-6000 ext 1100. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fee Proposal and Benefits of the Bidder’s Organization (20 points), Qualifications, Financial Stability and Experience of Bidder (25 points), Distribution and Value-Added Incentives (20 points), Contr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Summers County School District?
All active and historical solicitations from Summers County School District are tracked and searchable. As a school agency, Summers County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Regarding Debarment, Suspension, Ineligibility, Certification Regarding Lobbying, Disclosure of Lobbying Activities, Noncollusion Affidavit, Agreement Addendum (Policy 8200), Service Pro. Review the full document from Summers County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinton, WV. Review the full solicitation for detailed scope requirements.