Summers County School District - Country Roads Food Cooperative WV Local Meat Products - RFQ# 26-002 (2026)
Summers County School DistrictSchool · Hinton, WV- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Linda D. Knott
- (304) 466-6000 ext 1100
The 30-second brief
The Summers County School District, on behalf of the Country Roads Food Cooperative, is soliciting bids for local meat products including beef patties and ground beef to support child nutrition programs across multiple counties in West Virginia. The scope involves the supply, assembly, temperature-controlled shipping, and direct delivery of food products meeting USDA guidelines and specific West Virginia grown, manufactured, processed, or produced criteria. The solicitation is structured as an open-end term contract effective from July 1, 2026 through June 30, 2027, with the potential for two annual renewals. Bids are due by April 10, 2026, with a question deadline of March 13, 2026. Required submissions include pricing sheets, W-9, and completed vendor certifications.
Beef Patties Cooked beef meet or exceed 2 oz, Ground Beef 40 lbs per case, Beef Jerky (optional)
Lowest overall total cost
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Summary
The Summers County School District, on behalf of the Country Roads Food Cooperative, is soliciting bids for local meat products including beef patties and ground beef to support child nutrition programs across multiple counties in West Virginia.
The scope involves the supply, assembly, temperature-controlled shipping, and direct delivery of food products meeting USDA guidelines and specific West Virginia grown, manufactured, processed, or produced criteria. The solicitation is structured as an open-end term contract effective from July 1, 2026 through June 30, 2027, with the potential for two annual renewals. Bids are due by April 10, 2026, with a question deadline of March 13, 2026. Required submissions include pricing sheets, W-9, and completed vendor certifications.
EVALUATION CRITERIA
Lowest overall total cost
REQUIRED DELIVERABLES
3- Beef Patties Cooked beef meet or exceed 2 oz
- Ground Beef 40 lbs per case
- Beef Jerky (optional)
REQUIRED ATTACHMENTS
5- Addendum Acknowledgment Form
- Purchasing Affidavit
- Lobbying Certification
- Suspension and Debarment Certification
- W9 form
- Submit to
- Summers County Board of Education, Attn: Linda D. Knott, Child Nutrition Director, 418 Temple Street, Hinton, WV 25951
- Duration
- 36 months
- Scope location
- Hinton, WV
Questions about this RFQ
How do I respond to this RFQ from Summers County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Summers County Board of Education, Attn: Linda D. Knott, Child Nutrition Director, 418 Temple Street, Hinton, WV 25951. For questions, contact Linda D. Knott.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Summers County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda D. Knott at (304) 466-6000 ext 1100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Beef Patties Cooked beef meet or exceed 2 oz, Ground Beef 40 lbs per case, Beef Jerky (optional). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Summers County School District?
All active and historical solicitations from Summers County School District are tracked and searchable. As a school agency, Summers County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Acknowledgment Form, Purchasing Affidavit, Lobbying Certification, Suspension and Debarment Certification, W9 form. Review the full document from Summers County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinton, WV. Review the full solicitation for detailed scope requirements.