Staunton City Schools Virginia Grown Farm-to-School Products & Distribution Services RFP I00126 2026
City of StauntonCity · Staunton, VA- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Amanda Warren
- (540) 332-3920
The 30-second brief
Staunton City Schools, acting as Lead Agency for the Blue Ridge Buying Group (BRBG), is soliciting proposals for Virginia-grown agricultural products and associated distribution services. The procurement supports eight school divisions including Augusta, Greene, Harrisonburg, Nelson, Rockbridge, Rockingham, Staunton, and Waynesboro, representing approximately 82 schools and 40,000 students. Scope includes providing minimally processed, school-nutrition-ready products (apples, chicken drumsticks, ground beef, kale, spinach, strawberries, peaches, green beans, and asparagus) for recurring needs and coordinated regional menu events. Offerors must demonstrate Virginia-grown sourcing, food safety certifications (GAP/GHP/HACCP), and refrigerated delivery capabilities. Sealed proposals are due September 21, 2026, at 2:00 p.m. via the eVA system or paper submission to the Finance Office. An optional pre-proposal conference is scheduled for September 9, 2026.
Technical Proposal, Pricing Proposal, Company Profile, Food Safety Certifications, References, Required Forms (Appendix D)
Price (40%), Virginia-Grown Sourcing & Capacity (30%), Food Safety (20%), Educational Engagement (10%)
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Summary
Staunton City Schools, acting as Lead Agency for the Blue Ridge Buying Group (BRBG), is soliciting proposals for Virginia-grown agricultural products and associated distribution services.
The procurement supports eight school divisions including Augusta, Greene, Harrisonburg, Nelson, Rockbridge, Rockingham, Staunton, and Waynesboro, representing approximately 82 schools and 40,000 students. Scope includes providing minimally processed, school-nutrition-ready products (apples, chicken drumsticks, ground beef, kale, spinach, strawberries, peaches, green beans, and asparagus) for recurring needs and coordinated regional menu events. Offerors must demonstrate Virginia-grown sourcing, food safety certifications (GAP/GHP/HACCP), and refrigerated delivery capabilities. Sealed proposals are due September 21, 2026, at 2:00 p.m. via the eVA system or paper submission to the Finance Office. An optional pre-proposal conference is scheduled for September 9, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Technical Proposal
- Pricing Proposal
- Company Profile
- Food Safety Certifications
- References
- Required Forms (Appendix D)
REQUIRED ATTACHMENTS
6- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Attachment A
- Attachment B
- Submit to
- City of Staunton Finance Office (3rd Floor), 116 W. Beverley Street, Staunton, VA 24401
- Duration
- 60 months
- Scope location
- Staunton, VA
- Reported agency
- Staunton City Schools
Questions about this RFP
How do I respond to this RFP from City of Staunton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Staunton Finance Office (3rd Floor), 116 W. Beverley Street, Staunton, VA 24401. For questions, contact Amanda Warren.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Staunton in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Warren at (540) 332-3920. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Pricing Proposal, Company Profile, Food Safety Certifications, References, Required Forms (Appendix D). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40%), Virginia-Grown Sourcing & Capacity (30%), Food Safety (20%), Educational Engagement (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Staunton?
All active and historical solicitations from City of Staunton are tracked and searchable. As a city agency, City of Staunton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D, Attachment A, Attachment B. Review the full document from City of Staunton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Staunton, VA. Review the full solicitation for detailed scope requirements.