State of Washington OSPI Data Collection RFP #2026-07
Washington Office of Superintendent of Public InstructionState · Olympia, WA- Due
- May 1, 2026
- Deadline passed
- Posted
- Oct 29, 2025
- Duration
- 18 months
- Primary contact
- Kyla Moore
The 30-second brief
Request for proposals for data collection for school inventory and condition assessment across Washington State. Services include data review, on-site assessments, and certification of scores in the ICOS system. Project duration is estimated to be 13-15 months.
Updated ICOS building inventories, condition scores, and area analyses.
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Summary
Request for proposals for data collection for school inventory and condition assessment across Washington State. Services include data review, on-site assessments, and certification of scores in the ICOS system. Project duration is estimated to be 13-15 months.
REQUIRED DELIVERABLES
3- Updated ICOS building inventories
- Condition scores
- Area analyses
REQUIRED ATTACHMENTS
Exhibit A: Certifications and Assurances, Exhibit B: Qualification Affirmations
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- Statewide Washington K-12 public schools
- Projected sq ft
- NaN sq ft
- Reported agency
- State of Washington Office of Superintendent of Public Instruction
Questions about this RFP
How do I respond to this RFP from Washington Office of Superintendent of Public Instruction?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kyla Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington Office of Superintendent of Public Instruction in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyla Moore. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Data Manager, Technical Lead, Field Assessor, Admin, Accounting. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Updated ICOS building inventories, condition scores, and area analyses.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Washington Office of Superintendent of Public Instruction?
All active and historical solicitations from Washington Office of Superintendent of Public Instruction are tracked and searchable. As a state agency, Washington Office of Superintendent of Public Instruction regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Certifications and Assurances, Exhibit B: Qualification Affirmations. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Washington Office of Superintendent of Public Instruction for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Statewide Washington K-12 public schools. The total projected area is 16 million SF (past 5 years) sq ft. Review the full solicitation for detailed scope requirements.