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OSPI RFP 2026-20 Statewide Individualized Education Program (IEP) Platform

Washington Office of Superintendent of Public Instruction, Olympia, WA·State

18 days until submission deadline — June 30, 2026

Apr 27, 2026
Posted Date
Jun 30, 2026
Submission Deadline
Reported Agency
Office of Superintendent of Public Instruction
Primary Contact
Kyla Moore
Contract Term
3 years
Duration
36 months
Scope Location
Washington State
Submission Address
[email protected]

Summary

Procurement of a statewide Individualized Education Program (IEP) platform and associated implementation services for Washington's PreK-22 special education system. The solution must support standardized statewide IEP development and management, secure family and educator access, interoperability with Washington education systems, phased implementation, and long-term governance, support, and evolution.

Evaluation Criteria

Responsiveness, Responsibility, Technical Proposal, User Experience and Business Solution, Management Proposal, Financial Proposal, Interview and Demonstration, Preference Points

Required Deliverables

Statewide IEP platform, Implementation services, Configuration, Integration, Data migration, Phased rollout, District onboarding

Required Attachments

Exhibit A Certifications and Assurances, Exhibit B Qualification Affirmations, Exhibit C Sample Contract, Exhibit D General Terms and Conditions, Exhibit E Federal Grant Terms and Conditions, Exhibit F Data Sharing Terms and Conditions, Exhibit G Contract Issues List, Exhibit I OSPI Americans with Disabilities Act Compliance: Graphics and Colors, Exhibit J Contractor Intake Form, Exhibit K Proposal Checklist, Exhibit L 1.1 Supporting Diagrams, Exhibit M 1.2 Requirements, Exhibit N 1.3 Pricing Structure, Exhibit O 1.4 Demonstration Scenarios
18
days remaining

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Frequently Asked Questions

How do I respond to this RFP from Washington Office of Superintendent of Public Instruction?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. Proposals should be submitted to: [email protected]. For questions, contact Kyla Moore.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Washington Office of Superintendent of Public Instruction?

Civic IQ tracks all active and historical solicitations from Washington Office of Superintendent of Public Instruction. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of June 30, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Washington Office of Superintendent of Public Instruction for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Washington Office of Superintendent of Public Instruction in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kyla Moore. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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