State of Vermont Criminal History Record Check Modernization RFP
Vermont State Workforce Development Board Training and Credentialing Work Group | State of VermontState · Montpelier, VT- Due
- May 25, 2026
- Deadline passed
- Posted
- Apr 20, 2026
- Primary contact
- Kyle Emerson
The 30-second brief
Solicitation for a technology-supported solution to modernize and streamline the State of Vermont's criminal history record check processes, aiming for a more cohesive digital system.
Project Charter, Project Management Plan, Communication Management Plan, Deliverables Management Plan, Scope Management Plan, Schedule Management Plan, Risk Management Plan, Change Management Plan, Business Analysis Plan, Deliverable Matrix, Project Kick-Off Deck, Implementation Management Plan, Quality Management Plan, Resource Management Plan, Project Schedule, Design, Development, And Implementation Project Closeout Documentation, System Security Plan, Data Integration/Interface Design and Control Document(s), Test Management Plan, Business Continuity, Cyber Incident Response, And Disaster Recovery Plan, Release Management Plan, Business Design/System Design Document, System Maintenance Support Plan, Performance Management Plan, Operating Procedures Guide, Help Desk Plan, User Training Plan, Lessons Learned Report, Project Change Request, Change Request Log, Deliverable Expectations Document (DED), Deliverable Acceptance Document (DAD), Risk/Issue Log, Action Item Log, Decision Log, Project Status Reports, Meeting Agenda / Minutes, Project Schedule
Bidder proposal/solution and ability to meet the State's functional and non-functional requirements, including ease of use by members of the public, service providers, and state staff; Bidder demonstration; Pricing, includes implementation, licensing, maintenance and warranty; Bidder profile: experience, qualifications, financial strength, references; Professional implementation services: project management and technical services; Maintenance and support services; Adherence to mandatory bidding requirements
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Summary
Solicitation for a technology-supported solution to modernize and streamline the State of Vermont's criminal history record check processes, aiming for a more cohesive digital system.
EVALUATION CRITERIA
Bidder proposal/solution and ability to meet the State's functional and non-functional requirements, including ease of use by members of the public, service providers, and state staff; Bidder demonstration; Pricing, includes implementation, licensing, maintenance and warranty; Bidder profile: experience, qualifications, financial strength, references; Professional implementation services: project management and technical services; Maintenance and support services; Adherence to mandatory bidding requirements
REQUIRED DELIVERABLES
42- Project Charter
- Project Management Plan
- Communication Management Plan
- Deliverables Management Plan
- Scope Management Plan
- Schedule Management Plan
- Risk Management Plan
- Change Management Plan
- Business Analysis Plan
- Deliverable Matrix
- Project Kick-Off Deck
- Implementation Management Plan
- Quality Management Plan
- Resource Management Plan
- Project Schedule
- Design
- Development
- Implementation Project Closeout Documentation
- System Security Plan
- Data Integration/Interface Design and Control Document(s)
- Test Management Plan
- Business Continuity
- Cyber Incident Response
- Disaster Recovery Plan
- Release Management Plan
- Business Design/System Design Document
- System Maintenance Support Plan
- Performance Management Plan
- Operating Procedures Guide
- Help Desk Plan
- User Training Plan
- Lessons Learned Report
- Project Change Request
- Change Request Log
- Deliverable Expectations Document (DED)
- Deliverable Acceptance Document (DAD)
- Risk/Issue Log
- Action Item Log
- Decision Log
- Project Status Reports
- Meeting Agenda / Minutes
- Project Schedule
REQUIRED ATTACHMENTS
State of Vermont Bidder Response Form, Certificate of Compliance, Attachment A - Statement of Work, Attachment B - Payment Provisions, Attachment C - Standard State Provisions for Contracts and Grants, Attachment D - Other Terms and Conditions for Information Technology Contracts, State of Vermont – Federal Terms Supplement (Non-Construction), Criminal Justice Information Systems (CJIS) Security Policy, Attachment E - CJIS Addendum, Attachment F - AI Usage Disclosure Form, Exhibit A – Current State Workflow Diagram, Exhibit B – Business Requirements, Exhibit C – Non-Functional Requirements, Subcontractor Reporting Form
REQUIRED STAFFING
Contractor's Project Manager
- Submit to
- [email protected]
- Scope location
- Vermont
- Reported agency
- State of Vermont Department of Buildings and General Services
Questions about this RFP
How do I respond to this RFP from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kyle Emerson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Emerson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Contractor's Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Charter, Project Management Plan, Communication Management Plan, Deliverables Management Plan, Scope Management Plan, Schedule Management Plan, Risk Management Plan, Change Management Plan, Business Analysis Plan, Deliverable Matrix, Project Kick-Off Deck, Implementation Management Plan, Qua. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bidder proposal/solution and ability to meet the State's functional and non-functional requirements, including ease of use by members of the public, service providers, and state staff; Bidder demonstr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont?
All active and historical solicitations from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont are tracked and searchable. As a state agency, Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State of Vermont Bidder Response Form, Certificate of Compliance, Attachment A - Statement of Work, Attachment B - Payment Provisions, Attachment C - Standard State Provisions for Contracts and Grants. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vermont. Review the full solicitation for detailed scope requirements.