Vermont Agency of Administration/Buildings & General Services UPS System Preventative Maintenance and Service RFP 2026
Vermont State Workforce Development Board Training and Credentialing Work Group | State of VermontState · Montpelier, VT- Due
- May 29, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 3 years
- Primary contact
- James Meyers
The 30-second brief
Seeks proposals for statewide UPS system preventative maintenance and service for the State of Vermont. The contract will cover one annual inspection per UPS system, with additional services on an hourly time and materials basis. The contract period is 36 months with an option to renew for an additional 24 months.
Annual UPS system inspection, Preventative maintenance, Repair services
Project approach and methodology, qualifications and experience, ability to provide services within timeline, cost, success in completing similar projects
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Summary
Seeks proposals for statewide UPS system preventative maintenance and service for the State of Vermont.
The contract will cover one annual inspection per UPS system, with additional services on an hourly time and materials basis. The contract period is 36 months with an option to renew for an additional 24 months.
EVALUATION CRITERIA
5- Project approach and methodology
- Qualifications and experience
- Ability to provide services within timeline
- Cost
- Success in completing similar projects
REQUIRED DELIVERABLES
3- Annual UPS system inspection
- Preventative maintenance
- Repair services
REQUIRED ATTACHMENTS
10- Cover Letter
- Technical Response
- Redacted Technical Response
- References
- Price Schedule
- Signed Certificate of Compliance
- Certificate of Compliance
- Price Schedule
- Worker Classification Compliance Requirement; Subcontractor Reporting Form
- Standard State Contract with its associated attachments
REQUIRED STAFFING
5- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- State of Vermont
- Reported agency
- Vermont Agency of Administration/Buildings & General Services
Questions about this RFP
How do I respond to this RFP from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Meyers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Meyers. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Technician (Normal Response), Service Technician (Emergency Off Hours/Weekends/Holidays), Project Manager (Normal Response), Project Manager (Emergency Off Hours/Weekends/Holidays), Emergency Travel Time Rate (Per Hour). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual UPS system inspection, Preventative maintenance, Repair services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project approach and methodology, qualifications and experience, ability to provide services within timeline, cost, success in completing similar projects" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont?
All active and historical solicitations from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont are tracked and searchable. As a state agency, Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Technical Response, Redacted Technical Response, References, Price Schedule, Signed Certificate of Compliance, Certificate of Compliance, Price Schedule, Worker Classification Compliance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Vermont State Workforce Development Board Training and Credentialing Work Group | State of Vermont for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: State of Vermont. Review the full solicitation for detailed scope requirements.