St. Joseph County Highway Annual Material Bid - Fuel, Oil, Lubricants, and Miscellaneous Materials 2026
St. Joseph CountyCounty · South Bend, IN- Due
- Dec 9, 2025
- Deadline passed
- Posted
- Nov 21, 2025
- Contract term
- 1 year
- Primary contact
- Adam Villa
- (574) 235-7800
The 30-second brief
St. Joseph County is requesting competitive sealed bids for its 2026 annual material contract for fuel, oil, lubricants, and miscellaneous materials. The scope of work includes the delivery of motor oils, hydraulic oil, automatic transmission fluids, grease, gear lube, diesel fuel, gasoline, diesel exhaust fluid (DEF), diesel fuel additive, and floor dry to county garages located in Granger, Riverside, New Carlisle, North Liberty, and Woodland, Indiana. Estimated annual usage includes approximately 70,652 gallons of diesel fuel and 71,512 gallons of gasoline, alongside specific quantities of lubricants and fluids. Submission deadline is December 9, 2025, at 11:00 a.m. EDT, with bids filed in the office of the County Commissioners, Room 722, County-City Building, South Bend, Indiana. Bids must be accompanied by a certified check or bid bond of not less than 10% of the total bid amount and a non-collusive affidavit on Form 96, Revised 2013. Electronic submissions are not accepted.
Motor oils, Hydraulic oil, Automatic transmission fluids, Grease, Gear lube, Diesel exhaust fluid, Diesel fuel additive, Low sulfur-diesel fuel, Lead-free gasoline (87 octane minimum), Floor dry
Price, allocation of funds
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Summary
St.
Joseph County is requesting competitive sealed bids for its 2026 annual material contract for fuel, oil, lubricants, and miscellaneous materials. The scope of work includes the delivery of motor oils, hydraulic oil, automatic transmission fluids, grease, gear lube, diesel fuel, gasoline, diesel exhaust fluid (DEF), diesel fuel additive, and floor dry to county garages located in Granger, Riverside, New Carlisle, North Liberty, and Woodland, Indiana. Estimated annual usage includes approximately 70,652 gallons of diesel fuel and 71,512 gallons of gasoline, alongside specific quantities of lubricants and fluids. Submission deadline is December 9, 2025, at 11:00 a.m. EDT, with bids filed in the office of the County Commissioners, Room 722, County-City Building, South Bend, Indiana. Bids must be accompanied by a certified check or bid bond of not less than 10% of the total bid amount and a non-collusive affidavit on Form 96, Revised 2013. Electronic submissions are not accepted.
EVALUATION CRITERIA
Price, allocation of funds
REQUIRED DELIVERABLES
10- Motor oils
- Hydraulic oil
- Automatic transmission fluids
- Grease
- Gear lube
- Diesel exhaust fluid
- Diesel fuel additive
- Low sulfur-diesel fuel
- Lead-free gasoline (87 octane minimum)
- Floor dry
REQUIRED ATTACHMENTS
5- Certified Check or Bid Bond
- Form No. 96
- Proposal Sheet
- Signed Addendum No. 1 and No. 2
- Vendor Form
- Submit to
- Office of the County Commissioners, Room 722, County-City Building, 227 W. Jefferson Blvd, South Bend, IN 46601
- Duration
- 12 months
- Scope location
- South Bend, IN
Questions about this BID
How do I respond to this Bid from St. Joseph County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the County Commissioners, Room 722, County-City Building, 227 W. Jefferson Blvd, South Bend, IN 46601. For questions, contact Adam Villa.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including St. Joseph County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adam Villa at (574) 235-7800. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Motor oils, Hydraulic oil, Automatic transmission fluids, Grease, Gear lube, Diesel exhaust fluid, Diesel fuel additive, Low sulfur-diesel fuel, Lead-free gasoline (87 octane minimum), Floor dry. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, allocation of funds" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. Joseph County?
All active and historical solicitations from St. Joseph County are tracked and searchable. As a county agency, St. Joseph County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certified Check or Bid Bond, Form No. 96, Proposal Sheet, signed Addendum No. 1 and No. 2, Vendor Form. Review the full document from St. Joseph County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Bend, IN. Review the full solicitation for detailed scope requirements.