St. Johns River State College HVAC Equipment Services ITB-SJR-05-2025R
Saint Johns River State CollegeHigher Ed · Palatka, FL- Due
- Oct 30, 2025
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Dee Westney
- (386) 312-4156
The 30-second brief
St. Johns River State College is soliciting bids for comprehensive HVAC equipment services across its Orange Park, St. Augustine, and Palatka campuses. Services include water treatment, quarterly and annual inspections, and emergency call-out repairs for a three-year initial term.
Initial inspection report, Monthly water treatment reports, Quarterly PM reports, Annual maintenance reports, Site visit logs
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Summary
St. Johns River State College is soliciting bids for comprehensive HVAC equipment services across its Orange Park, St. Augustine, and Palatka campuses. Services include water treatment, quarterly and annual inspections, and emergency call-out repairs for a three-year initial term.
REQUIRED DELIVERABLES
5- Initial inspection report
- Monthly water treatment reports
- Quarterly PM reports
- Annual maintenance reports
- Site visit logs
REQUIRED ATTACHMENTS
13- Bid Cover Sheet
- Statement of Non-Submittal
- Non-Discrimination in Employment Policy Form
- Use of Coercion for Labor/Services Affidavit
- Public Entity Crimes Form
- Conflict of Interest Disclosure Form
- Hold Harmless and Indemnification Agreement
- Dispute Disclosure
- Drug-Free Workplace Certification
- References
- Certificate of Insurance
- Licenses/Permits/Certifications
- Addenda Acknowledgment
- Submit to
- Purchasing Department, Palatka Campus Business Office; Building 'A' 5001 St. Johns Ave, Palatka, FL 32177
- Scope location
- Orange Park, St. Augustine, Palatka, FL
- Reported agency
- St. Johns River State College
Questions about this ITB
How do I respond to this ITB from Saint Johns River State College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Palatka Campus Business Office; Building 'A' 5001 St. Johns Ave, Palatka, FL 32177. For questions, contact Dee Westney.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Saint Johns River State College in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dee Westney at (386) 312-4156. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial inspection report, Monthly water treatment reports, Quarterly PM reports, Annual maintenance reports, Site visit logs. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Saint Johns River State College?
All active and historical solicitations from Saint Johns River State College are tracked and searchable. As a higher ed agency, Saint Johns River State College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Sheet, Statement of Non-Submittal, Non-Discrimination in Employment Policy Form, Use of Coercion for Labor/Services Affidavit, Public Entity Crimes Form, Conflict of Interest Disclosure Form. Review the full document from Saint Johns River State College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orange Park, St. Augustine, Palatka, FL. Review the full solicitation for detailed scope requirements.