St. Charles Park District - Request for Bids for Beverage Supplier 2026
Saint Charles Park DistrictSpecial District · St Charles, IL- Due
- Oct 23, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Ashlee Wallace
- (630) 584-1055
The 30-second brief
The St. Charles Park District is requesting bids for a Beverage Supplier to provide soda pop, water, flavored water, fruit drinks, and athletic drinks for District properties including golf courses, swimming pools, miniature golf courses, parks, and recreation facilities. The contract period runs from December 1, 2026 through November 30, 2029, with options to renew for up to two additional one-year periods. Due to limited sales volume, only Coca-Cola or Pepsi soda pop products will be considered. Bids must be received by Ashlee Wallace, Superintendent of Finance and Administration, at 101 S. Second Street, St. Charles, Illinois 60174 by 2:00 p.m. on October 23, 2026. Evaluation criteria include price per unit applied to 2025 volume, minimum delivery requirements, delivery fees, annual price increases, and any rebates offered.
Price per unit, minimum delivery requirements, delivery fees, annual price increase, rebates offered, conformity with specifications, terms of delivery, quality and serviceability
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Summary
The St.
Charles Park District is requesting bids for a Beverage Supplier to provide soda pop, water, flavored water, fruit drinks, and athletic drinks for District properties including golf courses, swimming pools, miniature golf courses, parks, and recreation facilities. The contract period runs from December 1, 2026 through November 30, 2029, with options to renew for up to two additional one-year periods. Due to limited sales volume, only Coca-Cola or Pepsi soda pop products will be considered. Bids must be received by Ashlee Wallace, Superintendent of Finance and Administration, at 101 S. Second Street, St. Charles, Illinois 60174 by 2:00 p.m. on October 23, 2026. Evaluation criteria include price per unit applied to 2025 volume, minimum delivery requirements, delivery fees, annual price increases, and any rebates offered.
EVALUATION CRITERIA
8- Price per unit
- Minimum delivery requirements
- Delivery fees
- Annual price increase
- Rebates offered
- Conformity with specifications
- Terms of delivery
- Quality and serviceability
REQUIRED ATTACHMENTS
6- Certificates of insurance
- Proposed product list and cost
- Proposed cup size and cost
- Proposed delivery
- Service and repairs information
- Alternate bid full-service operation cost
- Submit to
- 101 S. Second Street, St. Charles, Illinois 60174
- Duration
- 36 months
- Scope location
- St. Charles, IL
- Reported agency
- St. Charles Park District
Questions about this BID
How do I respond to this Bid from Saint Charles Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 101 S. Second Street, St. Charles, Illinois 60174. For questions, contact Ashlee Wallace.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Saint Charles Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashlee Wallace at (630) 584-1055. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price per unit, minimum delivery requirements, delivery fees, annual price increase, rebates offered, conformity with specifications, terms of delivery, quality and serviceability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Saint Charles Park District?
All active and historical solicitations from Saint Charles Park District are tracked and searchable. As a special district agency, Saint Charles Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: certificates of insurance, proposed product list and cost, proposed cup size and cost, proposed delivery, service and repairs information, alternate bid full-service operation cost. Review the full document from Saint Charles Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Charles, IL. Review the full solicitation for detailed scope requirements.