Spencer Owen Community Schools Purchase and Install of Switches RFP - 270002364
Spencer-Owen Community SchoolsSchool · Spencer, IN- Due
- Jan 13, 2027
- 71 days left
- Posted
- Oct 23, 2026
- Primary contact
- Norm Warner
- (812) 829-2233
The 30-second brief
Spencer Owen Community Schools seeks proposals for the purchase and installation of network switches and related equipment at McCormick’s Creek Elementary School, located at 1601 W. Flatwoods Rd., Spencer, IN 47460 (BEN 207920). The project is contingent upon E-Rate Category 2 funding for FY 2027 (Form 470 #270002364). Required equipment includes 17 +/- Extreme Networks 5420M-16MW-32P-4YE switches (or equivalent), 17 +/- ExtremeCloud IQ Pilot 5400 Tier 0 for 5-year cloud subscriptions with ExtremeWorks TAC OS, and 5 +/- fiber modules, along with software, cables, connectors, cords, and mounting hardware. The scope covers staging, configuration loading, installation in place of existing equipment, testing, and documentation. Submissions are due by January 13, 2027, at 2:00 PM Eastern. A voluntary site visit is scheduled for November 25, 2026, with intent to attend due by November 24, 2026.
ExtremeSwitching 5420M 16 100Mb/1Gb/2.5Gb 802.3bt 90W PoE 32 10/100/1000BASET FDX/HDX PoE+ 2 stacking/SFP-DD 4 10/25G un-pop SFP28 MACsec capable includes fan module 2 un-pop modular PSU slots; ExtremeCloud IQ Pilot 5400 Tier 0 for 5YR Cloud Subscription with ExtremeWorks TAC OS (US K-12); Fiber modules
Cost of eligible goods and services (primary factor), technical details, pricing and terms, experience, references, adherence to response format
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Summary
Spencer Owen Community Schools seeks proposals for the purchase and installation of network switches and related equipment at McCormick’s Creek Elementary School, located at 1601 W. Flatwoods Rd., Spencer, IN 47460 (BEN 207920).
The project is contingent upon E-Rate Category 2 funding for FY 2027 (Form 470 #270002364). Required equipment includes 17 +/- Extreme Networks 5420M-16MW-32P-4YE switches (or equivalent), 17 +/- ExtremeCloud IQ Pilot 5400 Tier 0 for 5-year cloud subscriptions with ExtremeWorks TAC OS, and 5 +/- fiber modules, along with software, cables, connectors, cords, and mounting hardware. The scope covers staging, configuration loading, installation in place of existing equipment, testing, and documentation. Submissions are due by January 13, 2027, at 2:00 PM Eastern. A voluntary site visit is scheduled for November 25, 2026, with intent to attend due by November 24, 2026.
EVALUATION CRITERIA
6- Cost of eligible goods and services (primary factor)
- Technical details
- Pricing and terms
- Experience
- References
- Adherence to response format
REQUIRED DELIVERABLES
ExtremeSwitching 5420M 16 100Mb/1Gb/2.5Gb 802.3bt 90W PoE 32 10/100/1000BASET FDX/HDX PoE+ 2 stacking/SFP-DD 4 10/25G un-pop SFP28 MACsec capable includes fan module 2 un-pop modular PSU slots; ExtremeCloud IQ Pilot 5400 Tier 0 for 5YR Cloud Subscription with ExtremeWorks TAC OS (US K-12); Fiber modules
REQUIRED ATTACHMENTS
6- Line-item pricing
- Technical description of equivalent products
- Company certifications and connections
- Two reference sites
- E-Rate SPIN Number
- Ready-to-execute contract
- Submit to
- Norm Warner, Technology Coordinator, Central Office, 205 E. Hillside Avenue, Spencer, IN 46460
- Scope location
- Spencer, IN
- Reported agency
- Spencer Owen Community Schools
Questions about this RFP
How do I respond to this RFP from Spencer-Owen Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Norm Warner, Technology Coordinator, Central Office, 205 E. Hillside Avenue, Spencer, IN 46460. For questions, contact Norm Warner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Spencer-Owen Community Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Norm Warner at (812) 829-2233. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ExtremeSwitching 5420M 16 100Mb/1Gb/2.5Gb 802.3bt 90W PoE 32 10/100/1000BASET FDX/HDX PoE+ 2 stacking/SFP-DD 4 10/25G un-pop SFP28 MACsec capable includes fan module 2 un-pop modular PSU slots; ExtremeCloud IQ Pilot 5400 Tier 0 for 5YR Cloud Subscription with ExtremeWorks TAC OS (US K-12); Fiber mod. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of eligible goods and services (primary factor), technical details, pricing and terms, experience, references, adherence to response format" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Spencer-Owen Community Schools?
All active and historical solicitations from Spencer-Owen Community Schools are tracked and searchable. As a school agency, Spencer-Owen Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of January 13, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Line-item pricing, technical description of equivalent products, company certifications and connections, two reference sites, E-Rate SPIN Number, ready-to-execute contract. Review the full document from Spencer-Owen Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spencer, IN. Review the full solicitation for detailed scope requirements.