Southwest Minnesota State University Travel Services for Iron Range Engineering RFP SRC-MNSU-2026-000587
Southwest Minnesota State UniversityHigher Ed · Marshall, MN- Due
- Jun 23, 2026
- Deadline passed
- Posted
- Jun 2, 2026
- Contract term
- 5 years
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Minnesota State is soliciting proposals for a full-service agent-assisted solution to manage domestic and international travel arrangements for the Iron Range Engineering (IRE) program. The scope includes booking air tickets, car rentals, and lodging while ensuring compliance with State travel policies and providing monthly reporting. Key requirements include 24/7 travel support, flight tracking, cost estimation, and group booking capabilities for staff, faculty, and students. Proposals will be evaluated based on cost/value (30%), work plan (20%), qualifications (20%), and other factors. Submissions are due June 23, 2026, exclusively through the Minnesota State e-procurement system. The anticipated contract term is five (5) years starting August 15, 2026.
Travel planning, Reservation and fulfillment services, Flight tracking system, Monthly reporting, Cost estimates, 24/7 support
Cost/Value (30%), Work Plan (20%), Qualifications of Respondent and Personnel (20%), Adherence to Terms and Conditions (10%), Completeness (10%), Accessibility (10%)
Hear what Southwest Minnesota State University plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Minnesota State is soliciting proposals for a full-service agent-assisted solution to manage domestic and international travel arrangements for the Iron Range Engineering (IRE) program.
The scope includes booking air tickets, car rentals, and lodging while ensuring compliance with State travel policies and providing monthly reporting. Key requirements include 24/7 travel support, flight tracking, cost estimation, and group booking capabilities for staff, faculty, and students. Proposals will be evaluated based on cost/value (30%), work plan (20%), qualifications (20%), and other factors. Submissions are due June 23, 2026, exclusively through the Minnesota State e-procurement system. The anticipated contract term is five (5) years starting August 15, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Travel planning
- Reservation and fulfillment services
- Flight tracking system
- Monthly reporting
- Cost estimates
- 24/7 support
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action Requirements
- VPAT
- HECVAT
- Supplier Diversity Form
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Southwest Minnesota State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Minnesota State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Travel planning, Reservation and fulfillment services, Flight tracking system, Monthly reporting, Cost estimates, 24/7 support. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost/Value (30%), Work Plan (20%), Qualifications of Respondent and Personnel (20%), Adherence to Terms and Conditions (10%), Completeness (10%), Accessibility (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Minnesota State University?
All active and historical solicitations from Southwest Minnesota State University are tracked and searchable. As a higher ed agency, Southwest Minnesota State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements, VPAT, HECVAT, Supplier Diversity Form. Review the full document from Southwest Minnesota State University for the complete list.