Southwest Minnesota State University Communications Faculty-led Program Panama RFP SRC-MNSU-2026-000610-RFP
Southwest Minnesota State UniversityHigher Ed · Marshall, MN- Due
- Jul 16, 2026
- Deadline passed
- Posted
- Jun 23, 2026
- Contract term
- 1 year
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Southwest Minnesota State University is requesting proposals from qualified education abroad and away vendors to implement a Communications faculty-led program to Panama, scheduled for March 5-14, 2027. The program focuses on community engagement, organization, and advocacy. The selected vendor will manage logistical and risk management aspects, including travel, food, lodging, and entertainment services (Commodity Code 90000000) and education and training services (86000000). Evaluation is based on cost/value (30%), work plan (25%), qualifications (20%), completeness (20%), and adherence to terms (5%). Proposals are due July 16, 2026, at 2:00 PM CDT via the Minnesota State e-procurement system.
Work plan, Background and experience outline, Personnel list, Resumes, Diverse supplier certification
Cost/Value (30%), Work Plan (25%), Qualifications of Respondent and Personnel (20%), Completeness and Thoroughness (20%), Adherence to Terms and Conditions (5%)
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Summary
Southwest Minnesota State University is requesting proposals from qualified education abroad and away vendors to implement a Communications faculty-led program to Panama, scheduled for March 5-14, 2027.
The program focuses on community engagement, organization, and advocacy. The selected vendor will manage logistical and risk management aspects, including travel, food, lodging, and entertainment services (Commodity Code 90000000) and education and training services (86000000). Evaluation is based on cost/value (30%), work plan (25%), qualifications (20%), completeness (20%), and adherence to terms (5%). Proposals are due July 16, 2026, at 2:00 PM CDT via the Minnesota State e-procurement system.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Work plan
- Background and experience outline
- Personnel list
- Resumes
- Diverse supplier certification
REQUIRED ATTACHMENTS
3- Affidavit of Non-Collusion
- Affirmative Action Requirements
- Supplier Diversity Form
- Submit to
- [email protected]
- Duration
- 10 months
- Scope location
- Panama
Questions about this RFP
How do I respond to this RFP from Southwest Minnesota State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Minnesota State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Work plan, Background and experience outline, Personnel list, Resumes, Diverse supplier certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost/Value (30%), Work Plan (25%), Qualifications of Respondent and Personnel (20%), Completeness and Thoroughness (20%), Adherence to Terms and Conditions (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Minnesota State University?
All active and historical solicitations from Southwest Minnesota State University are tracked and searchable. As a higher ed agency, Southwest Minnesota State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements, Supplier Diversity Form. Review the full document from Southwest Minnesota State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Panama. Review the full solicitation for detailed scope requirements.