Southwest Minnesota State University - Music-Choral Performance Faculty-led Program - SRC-MNSU-2026-000605-RFP (2026)
Southwest Minnesota State UniversityHigher Ed · Marshall, MN- Due
- Jul 15, 2026
- Deadline passed
- Posted
- Jun 17, 2026
- Contract term
- 1 year
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Southwest Minnesota State University is requesting proposals from qualified education abroad and away vendors, specializing in performance-based music to implement a faculty-led program to Prague, Czech Republic for Minnesota State University, Mankato. The program is scheduled to take place Spring 2027 from May 10-17, 2027. The vendor should be educator-focused with the ability to arrange performance opportunities and audiences at historic and cultural sites, managing logistical and risk management aspects. Submission deadline is July 15, 2026 at 2:00 PM CT via Minnesota State's e-procurement system. Contract term is approximately 10 months effective August 20, 2026.
Adherence to Minnesota State Terms and Conditions 5%, Work Plan 25%, Cost/Value 30%, Qualifications of Respondent and its personnel 20%, Completeness, thoroughness and detail of the response 20%
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Summary
Southwest Minnesota State University is requesting proposals from qualified education abroad and away vendors, specializing in performance-based music to implement a faculty-led program to Prague, Czech Republic for Minnesota State University, Mankato.
The program is scheduled to take place Spring 2027 from May 10-17, 2027. The vendor should be educator-focused with the ability to arrange performance opportunities and audiences at historic and cultural sites, managing logistical and risk management aspects. Submission deadline is July 15, 2026 at 2:00 PM CT via Minnesota State's e-procurement system. Contract term is approximately 10 months effective August 20, 2026.
EVALUATION CRITERIA
6- Adherence to Minnesota State Terms and Conditions 5%
- Work Plan 25%
- Cost/Value 30%
- Qualifications of Respondent and its personnel 20%
- Completeness
- Thoroughness and detail of the response 20%
REQUIRED ATTACHMENTS
4- Affidavit of Non-Collusion
- Supplier Diversity Form
- Completed Supplier Diversity Form
- Certification
- Submit to
- Minnesota State's e-procurement system
- Duration
- 10 months
- Scope location
- Prague, Czech Republic
Questions about this RFP
How do I respond to this RFP from Southwest Minnesota State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State's e-procurement system. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Minnesota State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Minnesota State Terms and Conditions 5%, Work Plan 25%, Cost/Value 30%, Qualifications of Respondent and its personnel 20%, Completeness, thoroughness and detail of the response 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Minnesota State University?
All active and historical solicitations from Southwest Minnesota State University are tracked and searchable. As a higher ed agency, Southwest Minnesota State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Supplier Diversity Form, completed Supplier Diversity Form, certification. Review the full document from Southwest Minnesota State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prague, Czech Republic. Review the full solicitation for detailed scope requirements.