Southwest Independent School District - Warehouse Freezer Refrigeration Repair and Ceiling Support Retrofit - 2627-002 (2026)
Southwest Independent School DistrictSchool · San Antonio, TX- Due
- Nov 9, 2026
- 8 days left
- Posted
- Oct 26, 2026
The 30-second brief
Southwest Independent School District seeks commercial refrigeration contractors for the repair and retrofit of an existing warehouse freezer and cooler ceiling/support systems at the Child Nutrition warehouse in San Antonio, TX. The project includes removal and replacement of two freezer evaporator coils and one exterior condensing unit, installation of an independent structural support system for evaporators, supplemental structural support for insulated ceiling-panel systems, repair and stabilization of affected ceiling panels, refrigeration piping and insulation repairs, condensate drainage, electrical and controls reconnection, and system startup, testing, and commissioning. A mandatory site visit is required on November 2 or November 3, 2026. Proposals are due by November 9, 2026, at 2:00 PM CST, with questions due by November 4, 2026. Evaluation is based on price (60 points), ability to meet needs (30 points), and reputation and past performance (10 points).
Price (60 points), Ability to Meet the Needs of the District (30 points), Reputation and Past Performance (10 points)
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Summary
Southwest Independent School District seeks commercial refrigeration contractors for the repair and retrofit of an existing warehouse freezer and cooler ceiling/support systems at the Child Nutrition warehouse in San Antonio, TX. The project includes removal and replacement of two freezer evaporator coils and one exterior condensing unit, installation of an independent structural support system for evaporators, supplemental structural support for insulated ceiling-panel systems, repair and stabilization of affected ceiling panels, refrigeration piping and insulation repairs, condensate drainage, electrical and controls reconnection, and system startup, testing, and commissioning.
A mandatory site visit is required on November 2 or November 3, 2026. Proposals are due by November 9, 2026, at 2:00 PM CST, with questions due by November 4, 2026. Evaluation is based on price (60 points), ability to meet needs (30 points), and reputation and past performance (10 points).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- W-9
- Conflict of Interest Questionnaire
- Out of State Certifying Statement
- Pricing Schedule form
- Alternates form
- Certificate of Interested Parties Form 1295
- Submit to
- https://swisd.ionwave.net/PublicDetail.aspx?bidID=273&SourceType=1
- Scope location
- San Antonio, TX
Questions about this RFP
How do I respond to this RFP from Southwest Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://swisd.ionwave.net/PublicDetail.aspx?bidID=273&SourceType=1.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (60 points), Ability to Meet the Needs of the District (30 points), Reputation and Past Performance (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Independent School District?
All active and historical solicitations from Southwest Independent School District are tracked and searchable. As a school agency, Southwest Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Conflict of Interest Questionnaire, Out of State Certifying Statement, Pricing Schedule form, Alternates form, Certificate of Interested Parties Form 1295. Review the full document from Southwest Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.