Southern West Virginia Community and Technical College - Bookstore Services - RFP 09032026
West Virginia Council for Community and Technical College Education | State of West VirginiaState · Charleston, WV- Due
- Nov 2, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Velva Pennington
The 30-second brief
Southern West Virginia Community and Technical College is seeking proposals from qualified organizations to provide bookstore services, management, and operation of an on-site store and or a virtual store located on the Logan Campus in Mount Gay, WV. The successful vendor will provide textbooks, e-books, software codes, student kits, textbook rental program, book buyback, basic office supplies, logo merchandise, graduation regalia, giftware items, trade books, and study aids. Services must integrate with Ellucian Banner ERP and support student vouchers, financial aid, online/phone 24/7 support, shipping and delivery, promotional materials, and ADA compliant publications. Proposals are due by November 02, 2026, with questions accepted until October 01, 2026. The contract term is 3 years with an option for 1 additional year.
Textbooks (printed), E-book, Software codes, Student kits
Qualifications, Experience and Company Background - 40 points, Services - 30 points, Price - 30 points
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Summary
Southern West Virginia Community and Technical College is seeking proposals from qualified organizations to provide bookstore services, management, and operation of an on-site store and or a virtual store located on the Logan Campus in Mount Gay, WV. The successful vendor will provide textbooks, e-books, software codes, student kits, textbook rental program, book buyback, basic office supplies, logo merchandise, graduation regalia, giftware items, trade books, and study aids.
Services must integrate with Ellucian Banner ERP and support student vouchers, financial aid, online/phone 24/7 support, shipping and delivery, promotional materials, and ADA compliant publications. Proposals are due by November 02, 2026, with questions accepted until October 01, 2026. The contract term is 3 years with an option for 1 additional year.
EVALUATION CRITERIA
4- Qualifications
- Experience and Company Background - 40 points
- Services - 30 points
- Price - 30 points
REQUIRED DELIVERABLES
4- Textbooks (printed)
- E-book
- Software codes
- Student kits
REQUIRED ATTACHMENTS
5- Vendor Registration Form
- Taxpayer Identification Form W9
- Purchasing Affidavit
- Title Page
- Agreement Addendum
- Submit to
- [email protected]
- Scope location
- Mount Gay, WV
- Reported agency
- Southern West Virginia Community and Technical College
Questions about this RFP
How do I respond to this RFP from West Virginia Council for Community and Technical College Education | State of West Virginia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Velva Pennington.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia Council for Community and Technical College Education | State of West Virginia in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Velva Pennington. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Textbooks (printed), E-book, Software codes, Student kits. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Experience and Company Background - 40 points, Services - 30 points, Price - 30 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Virginia Council for Community and Technical College Education | State of West Virginia?
All active and historical solicitations from West Virginia Council for Community and Technical College Education | State of West Virginia are tracked and searchable. As a state agency, West Virginia Council for Community and Technical College Education | State of West Virginia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Registration Form, Taxpayer Identification Form W9, Purchasing Affidavit, Title Page, Agreement Addendum. Review the full document from West Virginia Council for Community and Technical College Education | State of West Virginia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mount Gay, WV. Review the full solicitation for detailed scope requirements.