South East Texas Regional Planning Commission Advertising and Marketing RFP 2025
South East Texas Regional Planning CommissionMPO · Williamsport, TX- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Bob Dickinson
- (409) 899-8444 ext 7520
The 30-second brief
Seeks proposals from qualified advertising and marketing firms to create and develop public relation campaigns for programs and projects undertaken by the Transportation and Environmental Resources Division of SETRPC. Services include campaign development, material creation, event publicity, copywriting, billboard placement, news release submission, and special event coordination.
Proposal Response Information, References, Addenda, W-9 Form, Certificate of Insurance
Management Skills and Technical Expertise, Credentials of the Project Team, Task Understanding, Compliance with Contractual Terms, Overall Quality and Completeness of Proposal, Fiscal Responsibility
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Summary
Seeks proposals from qualified advertising and marketing firms to create and develop public relation campaigns for programs and projects undertaken by the Transportation and Environmental Resources Division of SETRPC. Services include campaign development, material creation, event publicity, copywriting, billboard placement, news release submission, and special event coordination.
EVALUATION CRITERIA
6- Management Skills and Technical Expertise
- Credentials of the Project Team
- Task Understanding
- Compliance with Contractual Terms
- Overall Quality and Completeness of Proposal
- Fiscal Responsibility
REQUIRED DELIVERABLES
5- Proposal Response Information
- References
- Addenda
- W-9 Form
- Certificate of Insurance
REQUIRED ATTACHMENTS
5- Attachment 1
- Attachment 2
- Attachment 3
- Attachment 4
- Attachment 5
Questions about this RFP
How do I respond to this RFP from South East Texas Regional Planning Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Bob Dickinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including South East Texas Regional Planning Commission in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bob Dickinson at (409) 899-8444 ext 7520. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Response Information, References, Addenda, W-9 Form, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Management Skills and Technical Expertise, Credentials of the Project Team, Task Understanding, Compliance with Contractual Terms, Overall Quality and Completeness of Proposal, Fiscal Responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from South East Texas Regional Planning Commission?
All active and historical solicitations from South East Texas Regional Planning Commission are tracked and searchable. As a mpo agency, South East Texas Regional Planning Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Attachment 2, Attachment 3, Attachment 4, Attachment 5. Review the full document from South East Texas Regional Planning Commission for the complete list.