Silsbee ISD Maintenance Supplies and Materials RFP 03-2627 - 2026
Silsbee Independent School DistrictSchool · Silsbee, TX- Due
- May 31, 2027
- 209 days left
- Contract term
- 3 years
- Primary contact
- Mandy Whitstine
- (409) 980-7800
The 30-second brief
Silsbee Independent School District is soliciting Requests for Proposals for Maintenance Supplies and Materials (RFP No. 03-2627) to establish approved vendors and catalog discounts for as-needed district purchases starting September 1, 2026. The scope covers seven categories: electrical parts, plumbing, building materials, light fixtures, air conditioning and refrigeration, miscellaneous supplies, and mats and delivery services across multiple school facilities and drop-off points in Silsbee, Texas. Proposals will be accepted on a continual basis until 2:00 PM on May 31, 2027, with awards made to multiple vendors on an incremental basis. The initial contract term runs from the date of award through August 31, 2029, with two optional one-year renewal periods. Submissions must be sent via email to [email protected] or delivered to the Silsbee ISD Business Office at 415 Hwy 327 W, Silsbee, TX 77656. Evaluation criteria include purchase price, vendor reputation, product quality, meeting district needs, past relationship, historical underutilized business impact, and total long-term cost.
Electrical Parts, Plumbing, Building Materials, Light Fixtures, Air Conditioning and Refrigeration, Miscellaneous, Mats and Services
The purchase price, The reputation of the vendor and of the vendor's goods or services, The quality of the goods or services, The extent to which the goods or services meet the district's needs, The vendor's past relationship with the district, The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, The total long-term cost to the district to acquire the vendor's goods or services
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Summary
Silsbee Independent School District is soliciting Requests for Proposals for Maintenance Supplies and Materials (RFP No. 03-2627) to establish approved vendors and catalog discounts for as-needed district purchases starting September 1, 2026.
The scope covers seven categories: electrical parts, plumbing, building materials, light fixtures, air conditioning and refrigeration, miscellaneous supplies, and mats and delivery services across multiple school facilities and drop-off points in Silsbee, Texas. Proposals will be accepted on a continual basis until 2:00 PM on May 31, 2027, with awards made to multiple vendors on an incremental basis. The initial contract term runs from the date of award through August 31, 2029, with two optional one-year renewal periods. Submissions must be sent via email to [email protected] or delivered to the Silsbee ISD Business Office at 415 Hwy 327 W, Silsbee, TX 77656. Evaluation criteria include purchase price, vendor reputation, product quality, meeting district needs, past relationship, historical underutilized business impact, and total long-term cost.
EVALUATION CRITERIA
The purchase price, The reputation of the vendor and of the vendor's goods or services, The quality of the goods or services, The extent to which the goods or services meet the district's needs, The vendor's past relationship with the district, The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, The total long-term cost to the district to acquire the vendor's goods or services
REQUIRED DELIVERABLES
7- Electrical Parts
- Plumbing
- Building Materials
- Light Fixtures
- Air Conditioning and Refrigeration
- Miscellaneous
- Mats and Services
REQUIRED ATTACHMENTS
11- Proposal Form
- Current catalog
- Felony Conviction Notice
- Representations and Certifications
- Bid Acknowledgement
- Debarment or Suspension Certification Form
- Clean Air and Water Act compliance
- Buy American Provision
- Form 1295
- Proposer/Vendor Certification Forms
- Certification of Non-Collusion Statement
- Submit to
- [email protected] or Silsbee ISD Business Office, Attn: Mandy Whitstine, 415 Hwy 327 W, Silsbee, TX 77656
- Duration
- 60 months
- Scope location
- Silsbee, TX
Questions about this RFP
How do I respond to this RFP from Silsbee Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 31, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Silsbee ISD Business Office, Attn: Mandy Whitstine, 415 Hwy 327 W, Silsbee, TX 77656. For questions, contact Mandy Whitstine.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Silsbee Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandy Whitstine at (409) 980-7800. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electrical Parts, Plumbing, Building Materials, Light Fixtures, Air Conditioning and Refrigeration, Miscellaneous, Mats and Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The purchase price, The reputation of the vendor and of the vendor's goods or services, The quality of the goods or services, The extent to which the goods or services meet the district's needs, The v..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Silsbee Independent School District?
All active and historical solicitations from Silsbee Independent School District are tracked and searchable. As a school agency, Silsbee Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of May 31, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, current catalog, Felony Conviction Notice, Representations and Certifications, Bid Acknowledgement, Debarment or Suspension Certification Form, Clean Air and Water Act compliance, Buy A. Review the full document from Silsbee Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Silsbee, TX. Review the full solicitation for detailed scope requirements.