Shelby County Board of Education Healthcare Services RFP Proposed Timeline 2026
Kirby Middle SchoolSchool · Memphis, TN- Due
- Feb 3, 2026
- Deadline passed
- Primary contact
- Tito Langston
The 30-second brief
The Shelby County Board of Education (Memphis-Shelby County Schools) is soliciting proposals for the administration of its self-insured and fully insured healthcare programs, effective January 1, 2027. The scope includes medical, prescription drug (Rx), dental, vision, stop loss, and Medicare Advantage plans for active employees and retirees. The procurement process involves a multi-phase timeline including vendor Q&A, proposal analysis by Mercer, and multiple review rounds with an RFP committee that includes teacher association representatives. Proposals are due by February 3, 2026, at 3:00 p.m. CST through the Proposal Tech platform. The district currently pays 70% for active employee medical coverage and 50-70% for retiree participants, with a total estimated annual cost for 2026 of $41,900,000.
Mercer analysis, MSCS RFP review committee rounds
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Summary
The Shelby County Board of Education (Memphis-Shelby County Schools) is soliciting proposals for the administration of its self-insured and fully insured healthcare programs, effective January 1, 2027.
The scope includes medical, prescription drug (Rx), dental, vision, stop loss, and Medicare Advantage plans for active employees and retirees. The procurement process involves a multi-phase timeline including vendor Q&A, proposal analysis by Mercer, and multiple review rounds with an RFP committee that includes teacher association representatives. Proposals are due by February 3, 2026, at 3:00 p.m. CST through the Proposal Tech platform. The district currently pays 70% for active employee medical coverage and 50-70% for retiree participants, with a total estimated annual cost for 2026 of $41,900,000.
EVALUATION CRITERIA
Mercer analysis, MSCS RFP review committee rounds
REQUIRED ATTACHMENTS
Non-Disclosure Agreement
- Submit to
- Proposal Tech
- Scope location
- Memphis, TN
- Reported agency
- Shelby County Board of Education
Questions about this RFP
How do I respond to this RFP from Kirby Middle School?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Proposal Tech. For questions, contact Tito Langston.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kirby Middle School in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tito Langston. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mercer analysis, MSCS RFP review committee rounds" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kirby Middle School?
All active and historical solicitations from Kirby Middle School are tracked and searchable. As a school agency, Kirby Middle School regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Disclosure Agreement. Review the full document from Kirby Middle School for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Memphis, TN. Review the full solicitation for detailed scope requirements.