Shawnee County Sand Supply for Snow and Ice Control RFP 038-26
Shawnee CountyCounty · Topeka, KS- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
The 30-second brief
Shawnee County is soliciting bids for up to 5,000 tons of sand for snow and ice control on County road systems under RFP 038-26. The vendor is responsible for loading the material into Shawnee County trucks at the specified F.O.B. point. Material pick-up will occur as needed between October 5, 2026, and September 10, 2027. Bidders must provide the street address for all F.O.B. locations, as proximity and resultant transportation costs are part of the evaluation criteria. All responses must be submitted through the County's electronic bid portal by September 21, 2026, at 2:00 PM CDT. Questions regarding the bid should be directed to the Audit Finance Department at 785-251-4039.
Compliance to bid specifications, Material plus loading bid price, Proximity of material supply
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Summary
Shawnee County is soliciting bids for up to 5,000 tons of sand for snow and ice control on County road systems under RFP 038-26.
The vendor is responsible for loading the material into Shawnee County trucks at the specified F.O.B. point. Material pick-up will occur as needed between October 5, 2026, and September 10, 2027. Bidders must provide the street address for all F.O.B. locations, as proximity and resultant transportation costs are part of the evaluation criteria. All responses must be submitted through the County's electronic bid portal by September 21, 2026, at 2:00 PM CDT. Questions regarding the bid should be directed to the Audit Finance Department at 785-251-4039.
EVALUATION CRITERIA
3- Compliance to bid specifications
- Material plus loading bid price
- Proximity of material supply
REQUIRED ATTACHMENTS
3- Attachment 1
- Multiple Bids Cover Page (if applicable)
- Proprietary Divider Page (if applicable)
- Submit to
- www.snco.gov/purchasing
- Scope location
- Shawnee County, KS
Questions about this RFP
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.snco.gov/purchasing.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance to bid specifications, Material plus loading bid price, Proximity of material supply" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Multiple Bids Cover Page (if applicable), Proprietary Divider Page (if applicable). Review the full document from Shawnee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shawnee County, KS. Review the full solicitation for detailed scope requirements.