Shawnee County Health Department Flooring Replacement RFP 036-26 - J.P. Lewis Bldg 2026
Shawnee CountyCounty · Topeka, KS- Due
- Sep 28, 2026
- Deadline passed
- Posted
- Sep 1, 2026
The 30-second brief
Shawnee County Facilities Management is soliciting bids under RFP 036-26 for a flooring replacement project at the Health Department J.P. Lewis location, 2600 SW East Circle Drive, Topeka, KS. The scope of work includes demolition and disposal of existing flooring (requiring an onsite dumpster), sub-floor repair/leveling, and installation of approximately 5mm commercial grade luxury vinyl tiles (LVT) and 24"x24" commercial grade carpet tiles. Specific areas include the vestibule, training rooms, hallways, WIC waiting/client areas, exam rooms, and restrooms. A mandatory pre-bid meeting and on-site inspection is scheduled for September 16, 2026, at 8:00 AM. Bids must be submitted through the Shawnee County online portal by September 28, 2026, at 2:00 PM. Questions are due by September 23, 2026.
Cover Letter, Samples, Warranty Information, Signed bid form, Attachment 1 (Pricing schedules, References, Contact Information, Exceptions)
Lowest responsible and best bidder based on labor cost, service, parts availability, maintenance costs, and quality/character of material.
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Summary
Shawnee County Facilities Management is soliciting bids under RFP 036-26 for a flooring replacement project at the Health Department J.P. Lewis location, 2600 SW East Circle Drive, Topeka, KS. The scope of work includes demolition and disposal of existing flooring (requiring an onsite dumpster), sub-floor repair/leveling, and installation of approximately 5mm commercial grade luxury vinyl tiles (LVT) and 24"x24" commercial grade carpet tiles.
Specific areas include the vestibule, training rooms, hallways, WIC waiting/client areas, exam rooms, and restrooms. A mandatory pre-bid meeting and on-site inspection is scheduled for September 16, 2026, at 8:00 AM. Bids must be submitted through the Shawnee County online portal by September 28, 2026, at 2:00 PM. Questions are due by September 23, 2026.
EVALUATION CRITERIA
5- Lowest responsible and best bidder based on labor cost
- Service
- Parts availability
- Maintenance costs
- Quality/character of material
REQUIRED DELIVERABLES
5- Cover Letter
- Samples
- Warranty Information
- Signed bid form
- Attachment 1 (Pricing schedules, References, Contact Information, Exceptions)
REQUIRED ATTACHMENTS
Attachment 1, Contractual Provisions Attachment
REQUIRED STAFFING
Demolition and Installation of flooring (standard hourly rate), After hours rate
- Submit to
- Shawnee County Online Bid Portal (www.snco.gov/purchasing)
- Scope location
- Topeka, KS
- Projected sq ft
- 6,845.24 sq ft
Questions about this RFP
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shawnee County Online Bid Portal (www.snco.gov/purchasing).
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Demolition and Installation of flooring (standard hourly rate), After hours rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Samples, Warranty Information, Signed bid form, Attachment 1 (Pricing schedules, References, Contact Information, Exceptions). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and best bidder based on labor cost, service, parts availability, maintenance costs, and quality/character of material." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Contractual Provisions Attachment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Shawnee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. The total projected area is 6845.24 sq ft. Review the full solicitation for detailed scope requirements.