Seattle Public Schools Employee Benefits TPA and Consulting Services RFP260701 2026
Seattle Public SchoolsSchool · Seattle, WA- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 3 years
- Primary contact
- Greg Barber
- (206) 252-0571
The 30-second brief
Seattle Public Schools (District) is requesting proposals under RFP260701 for a third-party administrator (TPA) to provide employee benefits administration and consulting services. The scope includes managing benefits for approximately 7,768 eligible employees under the Washington State Health Care Authority’s (HCA) School Employees Benefits Board (SEBB) program, covering medical, dental, vision, life, AD&D, and LTD. The vendor will also administer Flexible Spending Arrangements (FSAs), Dependent Care Assistance Plans (DCAPs), COBRA, and self-pay programs. Key responsibilities include maintaining eligibility data in SEBB MyAccount (SMA), interfacing with SAP, providing a dedicated benefits hotline, and conducting open enrollment support. The initial contract term is three years (Jan 1, 2027 – Dec 31, 2029) with two optional one-year extensions. Proposals must be submitted electronically via Bid Locker by September 30, 2026.
Benefits Administration, Open Enrollment Support, Benefits Hotline, Dedicated Website, Compliance Reporting, Cost Proposal, Financial Statements
Vendor approach (20 points), References (10 points), Track record (20 points), Personnel qualifications (15 points), Proposal quality (5 points), Terms acceptance (10 points), Pricing (20 points)
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Summary
Seattle Public Schools (District) is requesting proposals under RFP260701 for a third-party administrator (TPA) to provide employee benefits administration and consulting services.
The scope includes managing benefits for approximately 7,768 eligible employees under the Washington State Health Care Authority’s (HCA) School Employees Benefits Board (SEBB) program, covering medical, dental, vision, life, AD&D, and LTD. The vendor will also administer Flexible Spending Arrangements (FSAs), Dependent Care Assistance Plans (DCAPs), COBRA, and self-pay programs. Key responsibilities include maintaining eligibility data in SEBB MyAccount (SMA), interfacing with SAP, providing a dedicated benefits hotline, and conducting open enrollment support. The initial contract term is three years (Jan 1, 2027 – Dec 31, 2029) with two optional one-year extensions. Proposals must be submitted electronically via Bid Locker by September 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Benefits Administration
- Open Enrollment Support
- Benefits Hotline
- Dedicated Website
- Compliance Reporting
- Cost Proposal
- Financial Statements
REQUIRED ATTACHMENTS
14- Proposal Certification Form
- Executive Summary
- Company Profile
- Financial Stability
- Qualifications and Experience
- References
- Terms and Conditions
- Approach
- Team Organization
- Ancillary Support Services
- Cost Proposal
- W-9 Form
- Washington State Business License
- Certificate of Insurance
REQUIRED STAFFING
4- Submit to
- https://bidlocker.us/a/seattlepublicschools/BidLocker
- Scope location
- Seattle, WA
Questions about this RFP
How do I respond to this RFP from Seattle Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/seattlepublicschools/BidLocker. For questions, contact Greg Barber.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Seattle Public Schools in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Barber at (206) 252-0571. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Account Team, Primary Staff Person, Business Analyst, Programmer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Benefits Administration, Open Enrollment Support, Benefits Hotline, Dedicated Website, Compliance Reporting, Cost Proposal, Financial Statements. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor approach (20 points), References (10 points), Track record (20 points), Personnel qualifications (15 points), Proposal quality (5 points), Terms acceptance (10 points), Pricing (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Seattle Public Schools?
All active and historical solicitations from Seattle Public Schools are tracked and searchable. As a school agency, Seattle Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification Form, Executive Summary, Company Profile, Financial Stability, Qualifications and Experience, References, Terms and Conditions, Approach, Team Organization, Ancillary Support Se. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Seattle Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Seattle, WA. Review the full solicitation for detailed scope requirements.