School Board of Alachua County HVAC Services (Contract Labor) IFB 27-04 2026
Alachua County School DistrictSchool · Gainesville, FL- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 2 years
- Primary contact
- Kelsey Molander
- (352) 955-7582
The 30-second brief
The School Board of Alachua County (SBAC) is soliciting bids for an annual contract to provide qualified contract labor for HVAC services under IFB 27-04. The scope includes installing, repairing, maintaining, and troubleshooting various HVAC systems such as chilled water systems, cooling towers, boilers, split systems, heat pumps, and pneumatic controls across 43 schools and centers. The contract term is approximately two years, from November 29, 2026, to November 30, 2028, with two optional one-year renewals. Bidders must be licensed Class A Air-Conditioning or Mechanical Contractors in Florida with at least five years of experience. Bids are due by September 15, 2026, at 3:00 PM EST. A question deadline is set for September 9, 2026.
Bidder Acknowledgement and Acceptance Form, Submittals Checklist, Debarment Form, Jessica Lunsford Act Form, Insurance Certification, Form of Proposal, Bidder Questionnaire, References, Company Profile, Personnel Profiles
Lowest responsive and responsible bidder, relevant expertise, experience, capacity
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Summary
The School Board of Alachua County (SBAC) is soliciting bids for an annual contract to provide qualified contract labor for HVAC services under IFB 27-04.
The scope includes installing, repairing, maintaining, and troubleshooting various HVAC systems such as chilled water systems, cooling towers, boilers, split systems, heat pumps, and pneumatic controls across 43 schools and centers. The contract term is approximately two years, from November 29, 2026, to November 30, 2028, with two optional one-year renewals. Bidders must be licensed Class A Air-Conditioning or Mechanical Contractors in Florida with at least five years of experience. Bids are due by September 15, 2026, at 3:00 PM EST. A question deadline is set for September 9, 2026.
EVALUATION CRITERIA
4- Lowest responsive and responsible bidder
- Relevant expertise
- Experience
- Capacity
REQUIRED DELIVERABLES
10- Bidder Acknowledgement and Acceptance Form
- Submittals Checklist
- Debarment Form
- Jessica Lunsford Act Form
- Insurance Certification
- Form of Proposal
- Bidder Questionnaire
- References
- Company Profile
- Personnel Profiles
REQUIRED ATTACHMENTS
6- Attachment A
- Attachment B
- Attachment C
- Appendix A
- Appendix B
- Appendix C
REQUIRED STAFFING
5- Submit to
- 620 East University Avenue, Gainesville, FL 32601
- Duration
- 48 months
- Scope location
- Alachua County, FL
- Reported agency
- School Board of Alachua County
Questions about this IFB
How do I respond to this IFB from Alachua County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 620 East University Avenue, Gainesville, FL 32601. For questions, contact Kelsey Molander.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Alachua County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelsey Molander at (352) 955-7582. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Service Technician, Journeyman HVAC Technician, Apprentice HVAC Technician, HVAC Trades Helper, Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Acknowledgement and Acceptance Form, Submittals Checklist, Debarment Form, Jessica Lunsford Act Form, Insurance Certification, Form of Proposal, Bidder Questionnaire, References, Company Profile, Personnel Profiles. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, relevant expertise, experience, capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County School District?
All active and historical solicitations from Alachua County School District are tracked and searchable. As a school agency, Alachua County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Appendix A, Appendix B, Appendix C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alachua County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alachua County, FL. Review the full solicitation for detailed scope requirements.