Santa Rosa ISD - RFP#27-PROP02 Chiller Lease Project - HVAC Chiller Lease and Replacement
Santa Rosa Independent School DistrictSchool · Santa Rosa, TX- Due
- Sep 25, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Marisa Cuevas
The 30-second brief
Santa Rosa Independent School District is soliciting sealed proposals for the replacement and lease of HVAC chiller systems at Jo Nelson Middle School and Elma Barrera Elementary in Santa Rosa, Texas. The project scope includes the removal and disposal of existing Trane Series R chillers, installation of new high-efficiency systems, associated piping, pumps, valves, insulation, Building Automation System (BAS) integration, load calculations, commissioning, and staff training. Vendors must attend a mandatory pre-bid meeting and site inspection on September 18, 2026, at 9:00 a.m. at the Central Office (102 Jesus R. Cruz). Proposals are due by September 25, 2026, at 12:00 p.m. and must be submitted to Marisa Cuevas, Chief Financial Officer.
Removal and disposal of existing chillers, Installation of new high-efficiency systems, Associated piping, Pumps, Valves, And insulation, Integration with existing Building Automation System (BAS), New controls and electrical work as required, Load calculations and system sizing, Engineered plans and submittals, Startup, Testing, And balancing, Staff training
Price, Technical quality, Vendor experience, Project timeline, References
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Summary
Santa Rosa Independent School District is soliciting sealed proposals for the replacement and lease of HVAC chiller systems at Jo Nelson Middle School and Elma Barrera Elementary in Santa Rosa, Texas.
The project scope includes the removal and disposal of existing Trane Series R chillers, installation of new high-efficiency systems, associated piping, pumps, valves, insulation, Building Automation System (BAS) integration, load calculations, commissioning, and staff training. Vendors must attend a mandatory pre-bid meeting and site inspection on September 18, 2026, at 9:00 a.m. at the Central Office (102 Jesus R. Cruz). Proposals are due by September 25, 2026, at 12:00 p.m. and must be submitted to Marisa Cuevas, Chief Financial Officer.
EVALUATION CRITERIA
5- Price
- Technical quality
- Vendor experience
- Project timeline
- References
REQUIRED DELIVERABLES
14- Removal and disposal of existing chillers
- Installation of new high-efficiency systems
- Associated piping
- Pumps
- Valves
- Insulation
- Integration with existing Building Automation System (BAS)
- New controls and electrical work as required
- Load calculations and system sizing
- Engineered plans and submittals
- Startup
- Testing
- Balancing
- Staff training
REQUIRED ATTACHMENTS
7- Proposal Acknowledgment Form
- Felony Conviction Notice
- References
- Statement of Non-Collusion
- Vendor request form
- W-9 Form
- CIQ Form
- Submit to
- P.O. Box 395, Santa Rosa, Texas 78593
- Scope location
- Santa Rosa, TX
Questions about this RFP
How do I respond to this RFP from Santa Rosa Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: P.O. Box 395, Santa Rosa, Texas 78593. For questions, contact Marisa Cuevas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Rosa Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marisa Cuevas. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal and disposal of existing chillers, Installation of new high-efficiency systems, Associated piping, Pumps, Valves, And insulation, Integration with existing Building Automation System (BAS), New controls and electrical work as required, Load calculations and system sizing, Engineered plans an. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Technical quality, Vendor experience, Project timeline, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Rosa Independent School District?
All active and historical solicitations from Santa Rosa Independent School District are tracked and searchable. As a school agency, Santa Rosa Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgment Form, Felony Conviction Notice, References, Statement of Non-Collusion, Vendor request form, W-9 Form, CIQ Form. Review the full document from Santa Rosa Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Rosa, TX. Review the full solicitation for detailed scope requirements.