Santa Maria ISD Student Athletic Accident Insurance RFP #S1-2026-2027
Santa Maria Independent School DistrictSchool · Santa Maria, TX- Due
- Jul 9, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Salvador Acosta
- (956) 565-6308
The 30-second brief
The Santa Maria Independent School District (SMISD) is soliciting proposals for Student Athletic Accident Insurance for the 2026-2027 school year. The scope includes coverage for students in grades 6-12 participating in athletics, UIL activities, physical education, band, cheerleading, and other school-sponsored events. The district is seeking a package format from a single carrier with an A.M. Best rating of A- or better. Specific requirements include a $5,000,000 catastrophic maximum benefit, PPO network participation, and detailed monthly loss runs. The contract term is for one year, beginning August 1, 2026, with options for two annual renewals. Proposals are due by July 09, 2026, at 10:00 a.m. CST. Questions must be submitted via email to Salvador Acosta by July 07, 2026.
One original and three copies of the proposal, Audited financial statements, Policy forms and endorsements, Sample detailed loss run
Purchase price (60 points), reputation and references (10 points), quality of goods/services (10 points), meeting district needs (10 points), long term cost (5 points), HUB impact (3 points), principal place of business in state (1 point), licenses/certificates (1 point)
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Summary
The Santa Maria Independent School District (SMISD) is soliciting proposals for Student Athletic Accident Insurance for the 2026-2027 school year.
The scope includes coverage for students in grades 6-12 participating in athletics, UIL activities, physical education, band, cheerleading, and other school-sponsored events. The district is seeking a package format from a single carrier with an A.M. Best rating of A- or better. Specific requirements include a $5,000,000 catastrophic maximum benefit, PPO network participation, and detailed monthly loss runs. The contract term is for one year, beginning August 1, 2026, with options for two annual renewals. Proposals are due by July 09, 2026, at 10:00 a.m. CST. Questions must be submitted via email to Salvador Acosta by July 07, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- One original and three copies of the proposal
- Audited financial statements
- Policy forms and endorsements
- Sample detailed loss run
REQUIRED ATTACHMENTS
9- Deviations Form
- Felony Conviction Notification
- Non-Collusive Certificate
- References
- Required Proposal Form
- Catastrophic Coverage Schedule of Benefits
- Proposal Questionnaire
- Form W-9
- Conflict of Interest Questionnaire
- Submit to
- 11119 Military Rd, Santa Maria, TX 78592
- Duration
- 36 months
- Scope location
- Santa Maria, TX
Questions about this RFP
How do I respond to this RFP from Santa Maria Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 11119 Military Rd, Santa Maria, TX 78592. For questions, contact Salvador Acosta.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Maria Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Salvador Acosta at (956) 565-6308. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and three copies of the proposal, Audited financial statements, Policy forms and endorsements, Sample detailed loss run. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price (60 points), reputation and references (10 points), quality of goods/services (10 points), meeting district needs (10 points), long term cost (5 points), HUB impact (3 points), principa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Maria Independent School District?
All active and historical solicitations from Santa Maria Independent School District are tracked and searchable. As a school agency, Santa Maria Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Deviations Form, Felony Conviction Notification, Non-Collusive Certificate, References, Required Proposal Form, Catastrophic Coverage Schedule of Benefits, Proposal Questionnaire, Form W-9, Conflict o. Review the full document from Santa Maria Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Maria, TX. Review the full solicitation for detailed scope requirements.