Santa Fe ISD Groundskeeping Services RFP 25-26-004 2026
Santa Fe Independent School DistrictSchool · Santa Fe, TX- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Contract term
- 1 year
- Primary contact
- Janet Ferguson
- (409) 925-9023
The 30-second brief
Santa Fe ISD is soliciting proposals from qualified vendors to provide Groundskeeping Services for the fiscal year 2025-2026. The contract term is for twelve (12) months, with renewal options.
Groundskeeping Services
Price, Reputation of Vendor and Vendor's goods and/or services, Quality of Vendor's goods and/or services, Extent to which the goods and/or services meet SFISD's needs, Vendor's past relationship with any educational entity, Employs 25 or more people in this state who will perform services, Total long-term cost to Santa Fe ISD to acquire Vendor's goods and/or services
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Summary
Santa Fe ISD is soliciting proposals from qualified vendors to provide Groundskeeping Services for the fiscal year 2025-2026. The contract term is for twelve (12) months, with renewal options.
EVALUATION CRITERIA
Price, Reputation of Vendor and Vendor's goods and/or services, Quality of Vendor's goods and/or services, Extent to which the goods and/or services meet SFISD's needs, Vendor's past relationship with any educational entity, Employs 25 or more people in this state who will perform services, Total long-term cost to Santa Fe ISD to acquire Vendor's goods and/or services
REQUIRED DELIVERABLES
Groundskeeping Services
REQUIRED ATTACHMENTS
10- Vendor Response Form
- Bid Acknowledgement Form
- Reference Form
- Proposal Cost Sheet
- Deviation Form
- Form W-9
- Form CIQ (Conflict of Interest Questionnaire)
- Vendor Certifications
- HB 1295 Vendor Information
- ACH Vendor Form
- Submit to
- Santa Fe ISD Purchasing Department, PO Box 370, Santa Fe, TX 77510 or [email protected]
- Duration
- 60 months
- Scope location
- Santa Fe, Texas
Questions about this RFP
How do I respond to this RFP from Santa Fe Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Santa Fe ISD Purchasing Department, PO Box 370, Santa Fe, TX 77510 or [email protected]. For questions, contact Janet Ferguson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Fe Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janet Ferguson at (409) 925-9023. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Groundskeeping Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Reputation of Vendor and Vendor's goods and/or services, Quality of Vendor's goods and/or services, Extent to which the goods and/or services meet SFISD's needs, Vendor's past relationship with..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Fe Independent School District?
All active and historical solicitations from Santa Fe Independent School District are tracked and searchable. As a school agency, Santa Fe Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Response Form, Bid Acknowledgement Form, Reference Form, Proposal Cost Sheet, Deviation Form, Form W-9, Form CIQ (Conflict of Interest Questionnaire), Vendor Certifications, HB 1295 Vendor Info. Review the full document from Santa Fe Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Fe, Texas. Review the full solicitation for detailed scope requirements.