Santa Fe County Medicaid/Medicare Provider Consultant Services - RFP No. 2026-0401-CSD/TJ (2026)
Santa Fe CountyCounty · Santa Fe, NM- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 6, 2026
- Contract term
- 1 year
- Primary contact
- Tammy Jim
- (505) 986-6370
The 30-second brief
Santa Fe County Community Services Department is seeking proposals from qualified consultants to provide technical assistance and implementation support for the County to become a Medicaid/Medicare Service Provider. The scope of work includes governance, planning and project management; Electronic Health Record (EHR) strategy and implementation, assessing current systems such as Saphire and ImageTrend; clinical supervision and workforce infrastructure; Medicaid enrollment, contracting, and certification including Behavioral Health Agency (BHA 432) and Comprehensive Community Support Services (CCSS); and 1115 Justice-Involved Waiver and strategic alignment. The submission deadline is October 5, 2026, at 2:00 PM MDT, with a pre-proposal conference scheduled for September 14, 2026. The contract term is one year, not to exceed a total of four years.
Project workplan and timeline, Monthly progress reports, Standardized Medicaid-compliant documentation templates, Clinical Director and Supervising Clinician job descriptions and hiring framework, Clinical policy and procedures to include documentation templates, Staff Training & Compliance Materials, Treat First implementation toolkit, BHA 432 application submittal, CCSS certification toolkit and application submittal, 1115 Waiver Compliance Matrix, Audit readiness tool, Billing workflows, Protocols and guidance
Introduction (100 points), Technical Competence & Specialized Experience (300 points), Evidence of Understanding Scope (200 points), Capacity and Capability (250 points), Past Performance (150 points)
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Summary
Santa Fe County Community Services Department is seeking proposals from qualified consultants to provide technical assistance and implementation support for the County to become a Medicaid/Medicare Service Provider.
The scope of work includes governance, planning and project management; Electronic Health Record (EHR) strategy and implementation, assessing current systems such as Saphire and ImageTrend; clinical supervision and workforce infrastructure; Medicaid enrollment, contracting, and certification including Behavioral Health Agency (BHA 432) and Comprehensive Community Support Services (CCSS); and 1115 Justice-Involved Waiver and strategic alignment. The submission deadline is October 5, 2026, at 2:00 PM MDT, with a pre-proposal conference scheduled for September 14, 2026. The contract term is one year, not to exceed a total of four years.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Project workplan and timeline
- Monthly progress reports
- Standardized Medicaid-compliant documentation templates
- Clinical Director and Supervising Clinician job descriptions and hiring framework
- Clinical policy and procedures to include documentation templates
- Staff Training & Compliance Materials
- Treat First implementation toolkit
- BHA 432 application submittal
- CCSS certification toolkit and application submittal
- 1115 Waiver Compliance Matrix
- Audit readiness tool
- Billing workflows
- Protocols and guidance
REQUIRED ATTACHMENTS
9- Letter of Transmittal
- Response to County Terms and Conditions
- Table of Contents (optional)
- Response to Specifications – Evaluation Factors
- Copy of insurance certificate
- Cost Proposal (Appendix D)
- Campaign Contribution Disclosure Statement (Appendix B)
- Acknowledgement of Receipt Form (Appendix A)
- Resident Veterans Preference Certification (Appendix C)
REQUIRED STAFFING
3- Submit to
- https://www.dropbox.com/request/c0h6a7lhzj52kjdei2fl
- Duration
- 48 months
- Scope location
- Santa Fe, NM
Questions about this RFP
How do I respond to this RFP from Santa Fe County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/c0h6a7lhzj52kjdei2fl. For questions, contact Tammy Jim.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Fe County in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Jim at (505) 986-6370. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Clinical Director, Supervising clinicians, Administrative support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project workplan and timeline, Monthly progress reports, Standardized Medicaid-compliant documentation templates, Clinical Director and Supervising Clinician job descriptions and hiring framework, Clinical policy and procedures to include documentation templates, Staff Training & Compliance Material. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Introduction (100 points), Technical Competence & Specialized Experience (300 points), Evidence of Understanding Scope (200 points), Capacity and Capability (250 points), Past Performance (150 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Fe County?
All active and historical solicitations from Santa Fe County are tracked and searchable. As a county agency, Santa Fe County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Response to County Terms and Conditions, Table of Contents (optional), Response to Specifications – Evaluation Factors, Copy of insurance certificate, Cost Proposal (Appendix D). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Santa Fe County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Fe, NM. Review the full solicitation for detailed scope requirements.