Santa Clara County Office of Education Event Management Services RFP 09_25_26
Santa Clara County Office of EducationCounty · San Jose, CA- Due
- May 20, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 1 year
- Primary contact
- Josephine Dy-Liacco
- (408) 453-6858
The 30-second brief
The Santa Clara County Office of Education is soliciting proposals for a secure, scalable Event Management System to support approximately 358 annual events. Proposals are due by May 20, 2026.
Cost Proposal, Experience and Track Record, Technical Approach/Solution, Support and Training, Timeline/Work Plan
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Summary
The Santa Clara County Office of Education is soliciting proposals for a secure, scalable Event Management System to support approximately 358 annual events. Proposals are due by May 20, 2026.
EVALUATION CRITERIA
5- Cost Proposal
- Experience and Track Record
- Technical Approach/Solution
- Support and Training
- Timeline/Work Plan
REQUIRED ATTACHMENTS
5- Non-Collusion Declaration
- Certificate of Non-Discrimination by Seller
- Workers Compensation Certification
- Drug-Free Workplace Certification
- No-Student-Contact PSA with W9
- Submit to
- 1290 Ridder Park Drive, MC 254, San Jose, California 95131-2304
- Scope location
- San Jose, CA
Questions about this RFP
How do I respond to this RFP from Santa Clara County Office of Education?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1290 Ridder Park Drive, MC 254, San Jose, California 95131-2304. For questions, contact Josephine Dy-Liacco.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Clara County Office of Education in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josephine Dy-Liacco at (408) 453-6858. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal, Experience and Track Record, Technical Approach/Solution, Support and Training, Timeline/Work Plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Clara County Office of Education?
All active and historical solicitations from Santa Clara County Office of Education are tracked and searchable. As a county agency, Santa Clara County Office of Education regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Declaration, Certificate of Non-Discrimination by Seller, Workers Compensation Certification, Drug-Free Workplace Certification, No-Student-Contact PSA with W9. Review the full document from Santa Clara County Office of Education for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Jose, CA. Review the full solicitation for detailed scope requirements.