San Mateo County Office of Education Student Health Records and Services Platform RFP 26-27-001
San Mateo County Office of EducationCounty · Redwood City, CA- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 3 years
- Primary contact
- Jared Prolo
- (650) 802-5356
The 30-second brief
SMCOE is procuring a student health records and services platform to support the CYBHI program. The contract includes implementation and support for approximately 210 service providers, with proposals due August 14, 2026.
Purchase Agreement, Acknowledgement of Amendments, Vendor Representation and Certification, Non Collusion Declaration, W-9, Insurance Requirements, Draft Project Plan, Pricing Form
Vendor Support and Ability to Perform (25%), Technology Requirements (20%), Functionality and Usability (25%), Price (30%)
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Summary
SMCOE is procuring a student health records and services platform to support the CYBHI program. The contract includes implementation and support for approximately 210 service providers, with proposals due August 14, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Purchase Agreement
- Acknowledgement of Amendments
- Vendor Representation and Certification
- Non Collusion Declaration
- W-9
- Insurance Requirements
- Draft Project Plan
- Pricing Form
REQUIRED ATTACHMENTS
5- Appendix A: Standard Agreements
- Appendix B: Required Forms
- Appendix C: Supplemental Materials
- Appendix D: Pricing Form
- Appendix E: Response to Requirements
REQUIRED STAFFING
6- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Redwood City, CA
Questions about this RFP
How do I respond to this RFP from San Mateo County Office of Education?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jared Prolo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County Office of Education in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jared Prolo at (650) 802-5356. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Psychologists, Counselors, Nurses, Mental Health Specialists, Elementary Resource Counselors, Behavioral Health Specialists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Purchase Agreement, Acknowledgement of Amendments, Vendor Representation and Certification, Non Collusion Declaration, W-9, Insurance Requirements, Draft Project Plan, Pricing Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Support and Ability to Perform (25%), Technology Requirements (20%), Functionality and Usability (25%), Price (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County Office of Education?
All active and historical solicitations from San Mateo County Office of Education are tracked and searchable. As a county agency, San Mateo County Office of Education regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Standard Agreements, Appendix B: Required Forms, Appendix C: Supplemental Materials, Appendix D: Pricing Form, Appendix E: Response to Requirements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from San Mateo County Office of Education for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.