San Juan County Department of Community Development Fee, Fine, and Rate Study RFP 2026
San Juan CountyCounty · San Juan County, WA- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Primary contact
- Jillian Urbach
- (360) 370-7580
The 30-second brief
San Juan County is requesting proposals for a Cost Allocation Plan (CAP) and a Comprehensive Fee, Fine, and Rate Study (Fee Study) for its Department of Community Development (DCD). The selected consultant will develop a defensible CAP to account for direct and indirect costs of processing building, planning, and fire marshal permits and code enforcement. The Fee Study will use CAP results to calculate 100% cost recovery levels and recommend updates to the current permit fee schedule. Scope includes staff interviews, hourly overhead rate preparation, and oral presentations to the County Council. Proposals are due July 31, 2026, via email to Sev Jones and Jillian Urbach. Evaluation is based on approach (50%), qualifications (25%), schedule (15%), and references (10%).
Cost Allocation Plan, Fee Fine and Rate Study, Draft reports, Final reports, Automated model for annual updates, Oral presentations
General project approach (50%), Qualifications of project manager and team (25%), Proposed schedule of deliverables (15%), References and past performance (10%)
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Summary
San Juan County is requesting proposals for a Cost Allocation Plan (CAP) and a Comprehensive Fee, Fine, and Rate Study (Fee Study) for its Department of Community Development (DCD).
The selected consultant will develop a defensible CAP to account for direct and indirect costs of processing building, planning, and fire marshal permits and code enforcement. The Fee Study will use CAP results to calculate 100% cost recovery levels and recommend updates to the current permit fee schedule. Scope includes staff interviews, hourly overhead rate preparation, and oral presentations to the County Council. Proposals are due July 31, 2026, via email to Sev Jones and Jillian Urbach. Evaluation is based on approach (50%), qualifications (25%), schedule (15%), and references (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Cost Allocation Plan
- Fee Fine and Rate Study
- Draft reports
- Final reports
- Automated model for annual updates
- Oral presentations
REQUIRED ATTACHMENTS
4- Cover letter
- Resumes of project team
- List of references
- Sample CAP and Fee Study reports
REQUIRED STAFFING
3- Scope location
- Friday Harbor, WA
Questions about this RFP
How do I respond to this RFP from San Juan County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jillian Urbach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Juan County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jillian Urbach at (360) 370-7580. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project manager, support staff, principal-in-charge. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Allocation Plan, Fee Fine and Rate Study, Draft reports, Final reports, Automated model for annual updates, Oral presentations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General project approach (50%), Qualifications of project manager and team (25%), Proposed schedule of deliverables (15%), References and past performance (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Juan County?
All active and historical solicitations from San Juan County are tracked and searchable. As a county agency, San Juan County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Resumes of project team, List of references, Sample CAP and Fee Study reports. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from San Juan County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Friday Harbor, WA. Review the full solicitation for detailed scope requirements.