Sampson County Fixed Cost Per Print Program - Laser Printers RFP #004-26 (2026)
Sampson CountyCounty · Clinton, NC- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 29, 2026
- Contract term
- 60 years
- Primary contact
- Lavelle Jackson
- (910) 592-7181 ext 2241
The 30-second brief
Sampson County Finance Department is requesting proposals for a fixed cost-per-print agreement for 199 laser printers and multifunction devices across six departments including Social Services, Health Department, Aging/Senior Services, Tax Office, Finance, and Cooperative Extension in Clinton, North Carolina. The successful contractor will furnish, deliver, install, maintain, and provide all operating supplies and parts (excluding paper) such as toner, drums, fusers, and rollers for new, current-model, network-capable equipment over a 60-month contract term. Annual print volumes are approximately 2,270,938 for black and white and 92,991 for color. Service requirements include a 1-hour telephone response time and a 4-hour on-site technician response time. Sealed proposals are due by October 20, 2026, at 2:00 PM, with written questions due by October 13, 2026, at 12:00 PM (Noon). Evaluation criteria consist of Cost Proposal (50%), Service and Support (25%), Equipment and Technical Specifications (15%), and Vendor Experience and References (10%).
Cost Proposal - 50%, Service and Support - 25%, Equipment and Technical Specifications - 15%, Vendor Experience and References - 10%
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Summary
Sampson County Finance Department is requesting proposals for a fixed cost-per-print agreement for 199 laser printers and multifunction devices across six departments including Social Services, Health Department, Aging/Senior Services, Tax Office, Finance, and Cooperative Extension in Clinton, North Carolina.
The successful contractor will furnish, deliver, install, maintain, and provide all operating supplies and parts (excluding paper) such as toner, drums, fusers, and rollers for new, current-model, network-capable equipment over a 60-month contract term. Annual print volumes are approximately 2,270,938 for black and white and 92,991 for color. Service requirements include a 1-hour telephone response time and a 4-hour on-site technician response time. Sealed proposals are due by October 20, 2026, at 2:00 PM, with written questions due by October 13, 2026, at 12:00 PM (Noon). Evaluation criteria consist of Cost Proposal (50%), Service and Support (25%), Equipment and Technical Specifications (15%), and Vendor Experience and References (10%).
EVALUATION CRITERIA
4- Cost Proposal - 50%
- Service and Support - 25%
- Equipment and Technical Specifications - 15%
- Vendor Experience and References - 10%
REQUIRED ATTACHMENTS
4- Request for Proposals Bid Sheet
- Vendor References
- E-Verify Compliance Affidavit
- Non-Collusion Affidavit
- Submit to
- Sampson County Finance Department, Attn: Lavelle Jackson, 406 County Complex Road, Suite 120, Building C, Clinton, NC 28328
- Duration
- 60 months
- Scope location
- Clinton, NC
Questions about this RFP
How do I respond to this RFP from Sampson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sampson County Finance Department, Attn: Lavelle Jackson, 406 County Complex Road, Suite 120, Building C, Clinton, NC 28328. For questions, contact Lavelle Jackson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sampson County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lavelle Jackson at (910) 592-7181 ext 2241. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal - 50%, Service and Support - 25%, Equipment and Technical Specifications - 15%, Vendor Experience and References - 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sampson County?
All active and historical solicitations from Sampson County are tracked and searchable. As a county agency, Sampson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 60 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposals Bid Sheet, Vendor References, E-Verify Compliance Affidavit, Non-Collusion Affidavit. Review the full document from Sampson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clinton, NC. Review the full solicitation for detailed scope requirements.