Sampson County Multi-Function Copier RFP 2026
Sampson CountyCounty · Clinton, NC- Due
- Mar 17, 2026
- Deadline passed
- Posted
- Feb 19, 2026
- Contract term
- 5 years
- Primary contact
- Lavelle Jackson
- (910) 592-7181 ext 2241
The 30-second brief
Sampson County is seeking proposals for a vendor to provide a fixed cost per copy program for multi-function copiers, including all supplies except paper and staples. The program will cover a mix of black & white and color machines for a 36 or 60-month term, with potential for a 2-year extension. The vendor will be responsible for equipment, delivery, setup, service, and training.
Proposed equipment brochures, Expected life cycle of equipment, Circumstances for machine replacement, Exceptions to RFP requirements, Affidavits
Cost per Copy / Overall Cost (40%), Service and Support (25%), Equipment and Technical Solution (15%), Vendor Experience and References (10%), Implementation Plan (10%)
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Summary
Sampson County is seeking proposals for a vendor to provide a fixed cost per copy program for multi-function copiers, including all supplies except paper and staples.
The program will cover a mix of black & white and color machines for a 36 or 60-month term, with potential for a 2-year extension. The vendor will be responsible for equipment, delivery, setup, service, and training.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Proposed equipment brochures
- Expected life cycle of equipment
- Circumstances for machine replacement
- Exceptions to RFP requirements
- Affidavits
REQUIRED ATTACHMENTS
4- Attachment A
- Attachment B
- Appendix A
- Appendix B
- Submit to
- Sampson County Finance Department, 406 County Complex Rd. Suite 120, Bldg. C, Clinton, NC 28328
- Scope location
- Sampson County
Questions about this RFP
How do I respond to this RFP from Sampson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sampson County Finance Department, 406 County Complex Rd. Suite 120, Bldg. C, Clinton, NC 28328. For questions, contact Lavelle Jackson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sampson County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lavelle Jackson at (910) 592-7181 ext 2241. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed equipment brochures, Expected life cycle of equipment, Circumstances for machine replacement, Exceptions to RFP requirements, Affidavits. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost per Copy / Overall Cost (40%), Service and Support (25%), Equipment and Technical Solution (15%), Vendor Experience and References (10%), Implementation Plan (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sampson County?
All active and historical solicitations from Sampson County are tracked and searchable. As a county agency, Sampson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Appendix A, Appendix B. Review the full document from Sampson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sampson County. Review the full solicitation for detailed scope requirements.