Rural Municipality of Wallace-Woodworth - Municipal IT Support Services - RFP# 12/26 (2026)
RM of Wallace-WoodworthCity · Virden, MB- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Braden Pilling
- (204) 748-1239
The 30-second brief
The Rural Municipality of Wallace-Woodworth is seeking proposals from qualified IT services providers to act as its technology partner, delivering ongoing support, infrastructure management, cybersecurity guidance, and Microsoft 365 administration. The municipality operates across multiple office locations in Virden, Kenton, and Elkhorn, supporting approximately 38 Microsoft 365 users, 21 workstations, 21 mobile devices, and an on-premise server environment with 4.5 TB of data. Key systems include Catalis ERP, Esri ArcGIS, Active Directory, and file services. The submission deadline is September 21, 2026, at 12:00 P.M., with written inquiries due by September 9, 2026. Required submissions include a completed bid form, vendor-initialed RFP pages, service approach responses, proof of insurance (CGL $2M, E&O $2M, Cyber $1M), WCB registration, and three references.
Technical capability & compliance with requirements 40%, Cost-effectiveness & scalability of the solution 30%, Security support and IT maintenance & support costs 20%, Vendor experience with municipal or government IT solutions 10%
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Summary
The Rural Municipality of Wallace-Woodworth is seeking proposals from qualified IT services providers to act as its technology partner, delivering ongoing support, infrastructure management, cybersecurity guidance, and Microsoft 365 administration.
The municipality operates across multiple office locations in Virden, Kenton, and Elkhorn, supporting approximately 38 Microsoft 365 users, 21 workstations, 21 mobile devices, and an on-premise server environment with 4.5 TB of data. Key systems include Catalis ERP, Esri ArcGIS, Active Directory, and file services. The submission deadline is September 21, 2026, at 12:00 P.M., with written inquiries due by September 9, 2026. Required submissions include a completed bid form, vendor-initialed RFP pages, service approach responses, proof of insurance (CGL $2M, E&O $2M, Cyber $1M), WCB registration, and three references.
EVALUATION CRITERIA
Technical capability & compliance with requirements 40%, Cost-effectiveness & scalability of the solution 30%, Security support and IT maintenance & support costs 20%, Vendor experience with municipal or government IT solutions 10%
REQUIRED ATTACHMENTS
Completed Bid Form – (Section 5), RFP pages with Vendor’s initial, Written Response to Service Approach and Scope of Work (Section 2), Written Response to Reporting, Planning, and Financial Transparency (Section 3), Proof of Insurance - Commercial General Liability Insurance of $2,000,000 per occurrence, Professional Liability (Errors and Omissions) Insurance of $2,000,000 and Cyber Liability Insurance of $1,000,000, Three references, Workers Compensation Board number and proof of registration, GST number
- Submit to
- [email protected]
- Scope location
- Virden, Manitoba
- Reported agency
- R.M. of Wallace-Woodworth
Questions about this RFP
How do I respond to this RFP from RM of Wallace-Woodworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Braden Pilling.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including RM of Wallace-Woodworth in MB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Braden Pilling at (204) 748-1239. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical capability & compliance with requirements 40%, Cost-effectiveness & scalability of the solution 30%, Security support and IT maintenance & support costs 20%, Vendor experience with municipal..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from RM of Wallace-Woodworth?
All active and historical solicitations from RM of Wallace-Woodworth are tracked and searchable. As a city agency, RM of Wallace-Woodworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Bid Form – (Section 5), RFP pages with Vendor’s initial, Written Response to Service Approach and Scope of Work (Section 2), Written Response to Reporting, Planning, and Financial Transparen. Review the full document from RM of Wallace-Woodworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Virden, Manitoba. Review the full solicitation for detailed scope requirements.