Roswell Independent School District RFP 26-05 Copiers District Wide 2026
Roswell Independent SchoolsSchool · Roswell, NM- Due
- Apr 13, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Primary contact
- Charlee Merchant
- (575) 627-2528
The 30-second brief
Roswell Independent School District (RISD) is seeking proposals from qualified companies to provide copiers for all school district locations on a cost-per-copy basis. The RFP outlines requirements for copier specifications, maintenance, supplies, installation, and training.
Copiers, Installation, Training, Preventive maintenance, Supplies
Overall team organization, past project experience, understanding of project, implementation plan, ability to meet service expectations, overall cost
Get notified when Roswell Independent Schools posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Roswell Independent School District (RISD) is seeking proposals from qualified companies to provide copiers for all school district locations on a cost-per-copy basis. The RFP outlines requirements for copier specifications, maintenance, supplies, installation, and training.
EVALUATION CRITERIA
6- Overall team organization
- Past project experience
- Understanding of project
- Implementation plan
- Ability to meet service expectations
- Overall cost
REQUIRED DELIVERABLES
5- Copiers
- Installation
- Training
- Preventive maintenance
- Supplies
REQUIRED ATTACHMENTS
13- Letter of Transmittal Form
- Conflict of Interest and Debarment/Suspension Certification Form
- Campaign Contribution Disclosure Form
- W-9
- Certificate of Liability Insurance
- Any Addenda to the RFP
- Vendor Information
- Copier Solution Details
- Service Technician Details
- References
- Anticipated Timeline
- List of Potential Charges
- Vendor's Cost Proposal
- Submit to
- Roswell, NM
- Scope location
- Roswell, NM
- Reported agency
- Roswell Independent School District
Questions about this RFP
How do I respond to this RFP from Roswell Independent Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Roswell, NM. For questions, contact Charlee Merchant.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Roswell Independent Schools in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charlee Merchant at (575) 627-2528. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Copiers, Installation, Training, Preventive maintenance, Supplies. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall team organization, past project experience, understanding of project, implementation plan, ability to meet service expectations, overall cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Roswell Independent Schools?
All active and historical solicitations from Roswell Independent Schools are tracked and searchable. As a school agency, Roswell Independent Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal Form, Conflict of Interest and Debarment/Suspension Certification Form, Campaign Contribution Disclosure Form, W-9, Certificate of Liability Insurance, Any Addenda to the RFP, Ve. Review the full document from Roswell Independent Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roswell, NM. Review the full solicitation for detailed scope requirements.