Rockdale County, GA - Electronic Jail Key System - RFP No. 26-23 (2026)
Rockdale CountyCounty · Conyers, GA- Due
- Dec 3, 2026
- 31 days left
- Posted
- Oct 28, 2026
- Primary contact
- Adrienne Brown
- (770) 278-7557
The 30-second brief
Rockdale County is seeking competitive sealed proposals for a modern electronic key tracking and management system for the County's jail facility, RFP No. 26-23. The scope includes network-connected electronic key management panels strategically located across the Booking area (32 positions), Annex (32 positions), and Central Roll Call Room (160 positions), totaling a minimum capacity of 224 key/key-set positions. The solution requires hardware, central management software, installation, configuration, network connectivity, training, system programming, maintenance, and technical support. Proposals are due by December 3, 2026, at 2:00 P.M. local time, with questions due by November 19, 2026. Evaluation criteria emphasize technical capabilities and proposed approach (25%), company experience and past performance (25%), and cost and overall value (50%). Submission requires one USB flash drive in Adobe PDF format.
Electronic Key Management Panel – Booking Area (32 positions); Electronic Key Management Panel – Annex (32 positions); Electronic Key Management Panel – Central Roll Call Room (160 positions); Key/key-set holders, Electronic locking mechanisms, And associated hardware; Central Management Software/Platform; User authentication/access-control equipment; System controller/server/appliance; Required Software Licenses; Network interface/connectivity equipment
Technical Capabilities and Proposed Approach (25%), Company Experience, Qualifications, and Past performance (25%), Cost and overall value (50%)
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Summary
Rockdale County is seeking competitive sealed proposals for a modern electronic key tracking and management system for the County's jail facility, RFP No. 26-23.
The scope includes network-connected electronic key management panels strategically located across the Booking area (32 positions), Annex (32 positions), and Central Roll Call Room (160 positions), totaling a minimum capacity of 224 key/key-set positions. The solution requires hardware, central management software, installation, configuration, network connectivity, training, system programming, maintenance, and technical support. Proposals are due by December 3, 2026, at 2:00 P.M. local time, with questions due by November 19, 2026. Evaluation criteria emphasize technical capabilities and proposed approach (25%), company experience and past performance (25%), and cost and overall value (50%). Submission requires one USB flash drive in Adobe PDF format.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Electronic Key Management Panel – Booking Area (32 positions)
- Electronic Key Management Panel – Annex (32 positions)
- Electronic Key Management Panel – Central Roll Call Room (160 positions)
- Key/key-set holders, Electronic locking mechanisms, And associated hardware
- Central Management Software/Platform
- User authentication/access-control equipment
- System controller/server/appliance
- Required Software Licenses
- Network interface/connectivity equipment
REQUIRED ATTACHMENTS
13- Proposal Form
- All Applicable Affidavit Forms
- Local Vendor Policy
- References
- Subcontractors
- Any Proposed Deviations from the Required Scope of Work
- Proof of Business License
- Non-Collusion Affidavit
- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Affidavit Verifying Status for County Public Benefit Application
- Certification of Absence of Conflict of Interest
- Local Vendor Preference Affidavit of Eligibility
- Certificate of Insurance
- Submit to
- Rockdale County Finance Department, Procurement Division, 981 Milstead Avenue, Conyers, GA 30012
- Scope location
- Conyers, GA
Questions about this RFP
How do I respond to this RFP from Rockdale County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rockdale County Finance Department, Procurement Division, 981 Milstead Avenue, Conyers, GA 30012. For questions, contact Adrienne Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rockdale County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adrienne Brown at (770) 278-7557. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic Key Management Panel – Booking Area (32 positions); Electronic Key Management Panel – Annex (32 positions); Electronic Key Management Panel – Central Roll Call Room (160 positions); Key/key-set holders, Electronic locking mechanisms, And associated hardware; Central Management Software/Pl. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Capabilities and Proposed Approach (25%), Company Experience, Qualifications, and Past performance (25%), Cost and overall value (50%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rockdale County?
All active and historical solicitations from Rockdale County are tracked and searchable. As a county agency, Rockdale County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, All Applicable Affidavit Forms, Local Vendor Policy, References, Subcontractors, Any Proposed Deviations from the Required Scope of Work, Proof of Business License, Non-Collusion Affida. Review the full document from Rockdale County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conyers, GA. Review the full solicitation for detailed scope requirements.