Roanoke City Public Schools RFP 3191 Student Information System
Roanoke City Public SchoolsSchool · Roanoke, VA- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Contract term
- 10 years
- Primary contact
- Eric Thornton
- (540) 853-1348
The 30-second brief
Roanoke City Public Schools (RCPS) is soliciting proposals for a comprehensive, web-based Student Information System (SIS) for implementation and maintenance. The system must be fully operational for the 2026-2027 school year and include core functional modules, operations and safety integration, data management, technical requirements, and implementation/training/support.
Comprehensive, Web-based Student Information System (SIS) for implementation and maintenance.
Functional Fit & Requirements Compliance, Past Performance & Experience, Cost (Total Cost of Ownership), Implementation & Training Plan, Certified locally owned business enterprise (LBE), Certified minority business enterprise (MBE), Certified women business enterprise (WBE).
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Summary
Roanoke City Public Schools (RCPS) is soliciting proposals for a comprehensive, web-based Student Information System (SIS) for implementation and maintenance.
The system must be fully operational for the 2026-2027 school year and include core functional modules, operations and safety integration, data management, technical requirements, and implementation/training/support.
EVALUATION CRITERIA
7- Functional Fit & Requirements Compliance
- Past Performance & Experience
- Cost (Total Cost of Ownership)
- Implementation & Training Plan
- Certified locally owned business enterprise (LBE)
- Certified minority business enterprise (MBE)
- Certified women business enterprise (WBE)
REQUIRED DELIVERABLES
Comprehensive, Web-based Student Information System (SIS) for implementation and maintenance.
REQUIRED ATTACHMENTS
Attachment A – FUNCTION CHECKLIST, ATTACHMENT B - DATA PRIVACY ADDENDUM, ATTACHMENT C - WEB ACCESSIBILITY COMPLIANCE ADDENDUM, STATE CORPORATION COMMISSION FORM, PROPRIETARY AND CONFIDENTIAL INFORMATION FORM, ANTI-COLLUSION CERTIFICATION, MINORITY & WOMEN-OWNED BUSINESS ENTERPRISE CERTIFICATION, Form W-9, Reference Form, ROANOKE CITY PUBLIC SCHOOLS' CERTIFICATION FOR LOCALLY OWNED BUSINESS ENTERPRISE (FORM DJI-F), CERTIFICATION OF PROPOSAL
- Scope location
- Roanoke, Virginia
Questions about this RFP
How do I respond to this RFP from Roanoke City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Eric Thornton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Roanoke City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Thornton at (540) 853-1348. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive, Web-based Student Information System (SIS) for implementation and maintenance.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit & Requirements Compliance, Past Performance & Experience, Cost (Total Cost of Ownership), Implementation & Training Plan, Certified locally owned business enterprise (LBE), Certified mi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Roanoke City Public Schools?
All active and historical solicitations from Roanoke City Public Schools are tracked and searchable. As a school agency, Roanoke City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – FUNCTION CHECKLIST, ATTACHMENT B - DATA PRIVACY ADDENDUM, ATTACHMENT C - WEB ACCESSIBILITY COMPLIANCE ADDENDUM, STATE CORPORATION COMMISSION FORM, PROPRIETARY AND CONFIDENTIAL INFORMATI. Review the full document from Roanoke City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roanoke, Virginia. Review the full solicitation for detailed scope requirements.