Riverview Gardens School District - HVAC Services - Bid 297 (2026)
Riverview Gardens School DistrictSchool · St Louis, MO- Due
- Dec 2, 2026
- 34 days left
- Primary contact
- Lavon Singleton
- (314) 869-2505
The 30-second brief
Riverview Gardens School District seeks qualified commercial HVAC contractors to provide comprehensive heating, ventilation, air conditioning, refrigeration, and related mechanical services throughout District-owned and operated facilities in St. Louis, Missouri. The scope includes preventive maintenance, 24/7 emergency repairs and after-hours response, system diagnostics and troubleshooting, HVAC controls and building automation, indoor air quality and ventilation support, equipment repair and component replacement, seasonal startup/shutdown, and energy efficiency optimization across multiple schools and district buildings under Bid Number 297. Vendors must submit sealed bids by December 2, 2026, at 1:00 PM (CST) to the Business Office at 1370 Northumberland, St. Louis, MO 63137. Required submissions include original bid documents and three copies, a Request to Add Vendor form (Substitute Form W-9), Federal Work Authorization Program (E-Verify) documentation, and Prevailing Wage compliance statement. Award will be based on the lowest and best bid concept meeting specifications.
Preventive maintenance schedule and completed inspection records, Emergency service reports and incident notifications, Diagnostic findings and corrective repair recommendations, Itemized estimates and approved project proposals, Equipment replacement specifications and warranty documentation, Controls and automation change records, Indoor environmental and ventilation investigation reports, Equipment inventory and condition assessment reports, Permit, Inspection, And compliance documentation, Itemized invoices linked to District work orders, Outstanding deficiency lists and recommended capital improvements, Final completion reports for major repairs, Installations, And replacement projects
Qualifications, availability, pricing, technical capabilities, performance, best interests of the District
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Summary
Riverview Gardens School District seeks qualified commercial HVAC contractors to provide comprehensive heating, ventilation, air conditioning, refrigeration, and related mechanical services throughout District-owned and operated facilities in St.
Louis, Missouri. The scope includes preventive maintenance, 24/7 emergency repairs and after-hours response, system diagnostics and troubleshooting, HVAC controls and building automation, indoor air quality and ventilation support, equipment repair and component replacement, seasonal startup/shutdown, and energy efficiency optimization across multiple schools and district buildings under Bid Number 297. Vendors must submit sealed bids by December 2, 2026, at 1:00 PM (CST) to the Business Office at 1370 Northumberland, St. Louis, MO 63137. Required submissions include original bid documents and three copies, a Request to Add Vendor form (Substitute Form W-9), Federal Work Authorization Program (E-Verify) documentation, and Prevailing Wage compliance statement. Award will be based on the lowest and best bid concept meeting specifications.
EVALUATION CRITERIA
6- Qualifications
- Availability
- Pricing
- Technical capabilities
- Performance
- Best interests of the District
REQUIRED DELIVERABLES
16- Preventive maintenance schedule and completed inspection records
- Emergency service reports and incident notifications
- Diagnostic findings and corrective repair recommendations
- Itemized estimates and approved project proposals
- Equipment replacement specifications and warranty documentation
- Controls and automation change records
- Indoor environmental and ventilation investigation reports
- Equipment inventory and condition assessment reports
- Permit
- Inspection
- Compliance documentation
- Itemized invoices linked to District work orders
- Outstanding deficiency lists and recommended capital improvements
- Final completion reports for major repairs
- Installations
- Replacement projects
REQUIRED ATTACHMENTS
5- Proposal Form
- Request to Add Vendor (Substitute Form W-9)
- Federal Work Authorization Program (E-Verify) affidavit
- Prevailing Wage Statement
- Addenda (if applicable)
- Submit to
- Riverview Gardens School District, Business Office, Attention: Lavon Singleton, Chief Financial Officer, 1370 Northumberland Drive, St. Louis, MO 63137
- Scope location
- St. Louis, MO
Questions about this BID
How do I respond to this Bid from Riverview Gardens School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Riverview Gardens School District, Business Office, Attention: Lavon Singleton, Chief Financial Officer, 1370 Northumberland Drive, St. Louis, MO 63137. For questions, contact Lavon Singleton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Riverview Gardens School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lavon Singleton at (314) 869-2505. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventive maintenance schedule and completed inspection records, Emergency service reports and incident notifications, Diagnostic findings and corrective repair recommendations, Itemized estimates and approved project proposals, Equipment replacement specifications and warranty documentation, Contr. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, availability, pricing, technical capabilities, performance, best interests of the District" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Riverview Gardens School District?
All active and historical solicitations from Riverview Gardens School District are tracked and searchable. As a school agency, Riverview Gardens School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Request to Add Vendor (Substitute Form W-9), Federal Work Authorization Program (E-Verify) affidavit, Prevailing Wage Statement, Addenda (if applicable). Review the full document from Riverview Gardens School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Louis, MO. Review the full solicitation for detailed scope requirements.