Regional School Unit 21 Acer Chromebook Spin 511 Procurement RFP 27-004 2026
Regional School Unit 21School · Kennebunk, ME- Due
- Jul 23, 2026
- Deadline passed
- Posted
- Jul 16, 2026
- Primary contact
- Jamie Jensen
The 30-second brief
Regional School Unit 21 is soliciting proposals for approximately 2,600 Acer Chromebook Spin 511 convertible devices including Chrome Education licensing, extended warranties, and white-glove deployment services. Proposals are due July 23, 2026.
2600 Acer Chromebooks, Chrome Education Upgrade licenses, Extended hardware warranty, Accidental damage protection, Electronic device inventory, Deployment services (WG1/WG2/WG3)
Total evaluated cost (30 points), Compliance with device and proposal requirements (20 points), Warranty coverage and repair support (15 points), White-glove deployment capabilities (15 points), Delivery schedule and supply assurance (10 points), Vendor experience/references/account support (10 points)
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Summary
Regional School Unit 21 is soliciting proposals for approximately 2,600 Acer Chromebook Spin 511 convertible devices including Chrome Education licensing, extended warranties, and white-glove deployment services. Proposals are due July 23, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- 2600 Acer Chromebooks
- Chrome Education Upgrade licenses
- Extended hardware warranty
- Accidental damage protection
- Electronic device inventory
- Deployment services (WG1/WG2/WG3)
REQUIRED ATTACHMENTS
10- Executive summary
- Vendor information
- Device configuration documentation
- Completed pricing forms
- Warranty response
- Deployment response
- Delivery and implementation plan
- Account management and support plan
- Three K-12 customer references
- List of exceptions
- Submit to
- [email protected]
- Scope location
- Kennebunk, Maine
Questions about this RFP
How do I respond to this RFP from Regional School Unit 21?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jamie Jensen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Regional School Unit 21 in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamie Jensen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2600 Acer Chromebooks, Chrome Education Upgrade licenses, Extended hardware warranty, Accidental damage protection, Electronic device inventory, Deployment services (WG1/WG2/WG3). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total evaluated cost (30 points), Compliance with device and proposal requirements (20 points), Warranty coverage and repair support (15 points), White-glove deployment capabilities (15 points), Deliv..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Regional School Unit 21?
All active and historical solicitations from Regional School Unit 21 are tracked and searchable. As a school agency, Regional School Unit 21 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, Vendor information, Device configuration documentation, Completed pricing forms, Warranty response, Deployment response, Delivery and implementation plan, Account management and sup. Review the full document from Regional School Unit 21 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kennebunk, Maine. Review the full solicitation for detailed scope requirements.