Real County - Contracted Tourism Management Services - RFP 2026-01 (2026)
Real CountyCounty · Real County, TX- Due
- Nov 20, 2026
- 13 days left
- Contract term
- 2 years
- Primary contact
- Judge
- (830) 232-5304
The 30-second brief
Real County, Texas is seeking proposals from qualified firms to manage the County's tourism function under contract, funded through the County's Hotel Occupancy Tax (HOT) under Texas Tax Code Chapter 352. The selected firm will handle tourism strategy and annual planning, lodging census, HOT remittance and delinquency administration, short-term rental policy drafting, event and grant funding administration, marketing execution, agency oversight, vendor management, and quarterly reporting. Annual HOT collections are approximately $275,000, and all expenditures must satisfy the Texas two-part test. Proposals are due by November 20, 2026, at 1:00 p.m. Central Time. The initial contract term is two years with options for two additional two-year terms.
Experience/Qualifications (35%), Methodology/First-Year Plan/Transition Timeline (25%), References/Similar Projects (20%), Cost Proposal (15%), Adherence to Proposal Requirements (5%)
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Summary
Real County, Texas is seeking proposals from qualified firms to manage the County's tourism function under contract, funded through the County's Hotel Occupancy Tax (HOT) under Texas Tax Code Chapter 352.
The selected firm will handle tourism strategy and annual planning, lodging census, HOT remittance and delinquency administration, short-term rental policy drafting, event and grant funding administration, marketing execution, agency oversight, vendor management, and quarterly reporting. Annual HOT collections are approximately $275,000, and all expenditures must satisfy the Texas two-part test. Proposals are due by November 20, 2026, at 1:00 p.m. Central Time. The initial contract term is two years with options for two additional two-year terms.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Submittal Packet
- Cost Form
- Pro Forma Agreement exceptions
- Real County Tourism Organizational Assessment
- Certificate of insurance
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Leakey, TX
Questions about this RFP
How do I respond to this RFP from Real County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Judge.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Real County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judge at (830) 232-5304. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience/Qualifications (35%), Methodology/First-Year Plan/Transition Timeline (25%), References/Similar Projects (20%), Cost Proposal (15%), Adherence to Proposal Requirements (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Real County?
All active and historical solicitations from Real County are tracked and searchable. As a county agency, Real County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Packet, Cost Form, Pro Forma Agreement exceptions, Real County Tourism Organizational Assessment, certificate of insurance. Review the full document from Real County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leakey, TX. Review the full solicitation for detailed scope requirements.