Putnam County Charter School System HVAC Project Invitation to Bid 2026
Putnam County School DistrictSchool · Eatonton, GA- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Primary contact
- Kevin Thompson
- (706) 818-5232
The 30-second brief
The Putnam County Charter School System (PCCSS) is soliciting sealed bids for an HVAC project at Putnam County High School. The scope of work includes the turnkey installation of a Trane Tracer BAS controls system, 41 Water Sourced Heat Pumps (WSHP) ranging from 1.5 to 3.5 tons, and 4 Packaged Dedicated Outside Air Units / Energy Recovery Units (HRU). Specific equipment includes Trane Tracer SC+ controllers and Horizon Outdoor Air Units. The project requires mechanical installation, electrical and control reconnections, ductwork, and 8 hours of onsite customer training. Bidders must be internationally self-insured corporations and provide a Certificate of Liability Insurance of at least $500,000. Bids are due by September 24, 2026, at 3:00 PM, with a projected project start date of June 1, 2027.
Submittal drawings, Material, Installation, Programming, Commissioning, Owner Training
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Summary
The Putnam County Charter School System (PCCSS) is soliciting sealed bids for an HVAC project at Putnam County High School.
The scope of work includes the turnkey installation of a Trane Tracer BAS controls system, 41 Water Sourced Heat Pumps (WSHP) ranging from 1.5 to 3.5 tons, and 4 Packaged Dedicated Outside Air Units / Energy Recovery Units (HRU). Specific equipment includes Trane Tracer SC+ controllers and Horizon Outdoor Air Units. The project requires mechanical installation, electrical and control reconnections, ductwork, and 8 hours of onsite customer training. Bidders must be internationally self-insured corporations and provide a Certificate of Liability Insurance of at least $500,000. Bids are due by September 24, 2026, at 3:00 PM, with a projected project start date of June 1, 2027.
REQUIRED DELIVERABLES
6- Submittal drawings
- Material
- Installation
- Programming
- Commissioning
- Owner Training
REQUIRED ATTACHMENTS
10- Bidders Declaration
- Bidders Information
- Contractor Affidavit and Agreement
- Subcontractor Affidavit
- Certificate of Non-Discrimination
- Non-Collusion Affidavit
- Drug-Free Workplace Certificate
- Certificate Regarding Debarment
- Bid Sheet
- Davis-Bacon Act Affidavit
- Submit to
- 158 Old Glenwood Springs Road, Eatonton, Georgia 31024
- Scope location
- Eatonton, GA
- Reported agency
- Putnam County Charter School System
Questions about this BID
How do I respond to this Bid from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 158 Old Glenwood Springs Road, Eatonton, Georgia 31024. For questions, contact Kevin Thompson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Putnam County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Thompson at (706) 818-5232. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Submittal drawings, Material, Installation, Programming, Commissioning, Owner Training. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidders Declaration, Bidders Information, Contractor Affidavit and Agreement, Subcontractor Affidavit, Certificate of Non-Discrimination, Non-Collusion Affidavit, Drug-Free Workplace Certificate, Cert. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eatonton, GA. Review the full solicitation for detailed scope requirements.