Port of Tacoma & NWSA Data Consolidation and Reporting Services RFP 072026-1047 (2026)
Port Of TacomaPublic Authority · Tacoma, WA- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Contract term
- 5 years
- Primary contact
- Michelle Walker
- (253) 888-4744
The 30-second brief
The Port of Tacoma and The Northwest Seaport Alliance (Port Entities) are soliciting proposals for Data Consolidation and Reporting services under RFP No. 072026-1047. The procurement seeks a consultant to establish a non-exclusive Master Services Agreement (MSA) for an initial five-year term with renewal options up to ten years. The scope includes an initial Assessment Project Task Order (capped at $100,000) to refine requirements and design a technical solution architecture, followed by a potential Solution Implementation project estimated at $900,000. Key technical requirements include processing Electronic Data Interchange (EDI) messages, API endpoint management, and automating data collection from Terminal Operating Systems (TOS). Proposals are limited to 15 pages and must be submitted via the procurement portal by October 2, 2026. A Bidders Conference is scheduled for September 4, 2026, and questions are due by September 11, 2026.
Detailed requirements document, Technical solution architecture, Implementation roadmap, Statement of Work (SoW), Data consolidation platform, Operational reporting dashboards
Qualifications and Experience (20 PTS), Solution Requirements (25 PTS), Initial Task Order/SOW (15 PTS), Project Approach (20 PTS), Compensation (20 PTS)
Hear what Port Of Tacoma plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Port of Tacoma and The Northwest Seaport Alliance (Port Entities) are soliciting proposals for Data Consolidation and Reporting services under RFP No. 072026-1047.
The procurement seeks a consultant to establish a non-exclusive Master Services Agreement (MSA) for an initial five-year term with renewal options up to ten years. The scope includes an initial Assessment Project Task Order (capped at $100,000) to refine requirements and design a technical solution architecture, followed by a potential Solution Implementation project estimated at $900,000. Key technical requirements include processing Electronic Data Interchange (EDI) messages, API endpoint management, and automating data collection from Terminal Operating Systems (TOS). Proposals are limited to 15 pages and must be submitted via the procurement portal by October 2, 2026. A Bidders Conference is scheduled for September 4, 2026, and questions are due by September 11, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Detailed requirements document
- Technical solution architecture
- Implementation roadmap
- Statement of Work (SoW)
- Data consolidation platform
- Operational reporting dashboards
REQUIRED ATTACHMENTS
3- Attachment B (Master Services Agreement)
- Attachment D (Cost Breakdown Offer Template)
- Attachment E (Data Consolidation and Reporting Requirements)
REQUIRED STAFFING
3- Submit to
- Procurement Portal (link on Port of Tacoma website)
- Duration
- 120 months
- Scope location
- Tacoma, WA
- Reported agency
- Port of Tacoma & The Northwest Seaport Alliance
Questions about this RFP
How do I respond to this RFP from Port Of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Portal (link on Port of Tacoma website). For questions, contact Michelle Walker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Port Of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Walker at (253) 888-4744. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Prime firm personnel, key team members, major subconsultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed requirements document, Technical solution architecture, Implementation roadmap, Statement of Work (SoW), Data consolidation platform, Operational reporting dashboards. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (20 PTS), Solution Requirements (25 PTS), Initial Task Order/SOW (15 PTS), Project Approach (20 PTS), Compensation (20 PTS)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Port Of Tacoma?
All active and historical solicitations from Port Of Tacoma are tracked and searchable. As a public authority agency, Port Of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B (Master Services Agreement), Attachment D (Cost Breakdown Offer Template), Attachment E (Data Consolidation and Reporting Requirements). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Port Of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.