Port of Tacoma - Maximo Hosting and Support Services - RFP 092026-1056 (2026)
Port Of TacomaPublic Authority · Tacoma, WA- Due
- Nov 6, 2026
- 3 days left
- Posted
- Sep 25, 2026
- Contract term
- 2 years
- Primary contact
- Michelle Walker
- (253) 888-4744
The 30-second brief
The Port of Tacoma is soliciting proposals for Maximo Hosting and Support Services under RFP No. 092026-1056. The procurement encompasses two main agreements: a Maximo Hosting Subscription Agreement for hosting and basic operational support of Production and Test Maximo systems in a MAS cloud environment utilizing existing App Point licenses (BYOL), and a Master Services Agreement (MSA) for on-call consulting, assessment, development, migration, and support services. Two initial Task Orders are anticipated under the MSA: Task Order 1 for a Fixed Price MAS Migration Project (budget target $100,000 - $160,000) and Task Order 2 for T&M Production Support with a monthly fee (budget estimate $40,000 - $60,000/year). The initial period of performance is two years, with options for renewal up to a total of six years. Proposals are due by November 6, 2026, at 2:00 PM, with a mandatory Bidders Conference scheduled for October 12, 2026, at 9:30 AM via Microsoft Teams and questions due by October 16, 2026.
Maximo Hosting Subscription, Task Order 1: MAS Migration Project, Task Order 2: Production Support, Statement of Work (SoW), Cost Breakdown
Maximo Hosting Services Qualifications and Experience (25 PTS), Project and Support Services Qualifications and Experience (20 PTS), MAS Migration Project (Task Order 1) (20 PTS), Production Support (Task Order 2) (15 PTS), Compensation (20 PTS)
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Summary
The Port of Tacoma is soliciting proposals for Maximo Hosting and Support Services under RFP No. 092026-1056.
The procurement encompasses two main agreements: a Maximo Hosting Subscription Agreement for hosting and basic operational support of Production and Test Maximo systems in a MAS cloud environment utilizing existing App Point licenses (BYOL), and a Master Services Agreement (MSA) for on-call consulting, assessment, development, migration, and support services. Two initial Task Orders are anticipated under the MSA: Task Order 1 for a Fixed Price MAS Migration Project (budget target $100,000 - $160,000) and Task Order 2 for T&M Production Support with a monthly fee (budget estimate $40,000 - $60,000/year). The initial period of performance is two years, with options for renewal up to a total of six years. Proposals are due by November 6, 2026, at 2:00 PM, with a mandatory Bidders Conference scheduled for October 12, 2026, at 9:30 AM via Microsoft Teams and questions due by October 16, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Maximo Hosting Subscription
- Task Order 1: MAS Migration Project
- Task Order 2: Production Support
- Statement of Work (SoW)
- Cost Breakdown
REQUIRED ATTACHMENTS
6- Cover Letter
- Subscription/SaaS agreement for MAS Hosting
- Resumes of key personnel
- SoW for Task Order 1: MAS Migration project
- SoW for Task Order 2: Production Support
- Cost Breakdown
REQUIRED STAFFING
3- Submit to
- https://nwsa.powerappsportals.com/procurementsubmissions/
- Duration
- 72 months
- Scope location
- Tacoma, WA
- Reported agency
- Port of Tacoma
Questions about this RFP
How do I respond to this RFP from Port Of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://nwsa.powerappsportals.com/procurementsubmissions/. For questions, contact Michelle Walker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Port Of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Walker at (253) 888-4744. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Procurement Analyst, Consultant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Maximo Hosting Subscription, Task Order 1: MAS Migration Project, Task Order 2: Production Support, Statement of Work (SoW), Cost Breakdown. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Maximo Hosting Services Qualifications and Experience (25 PTS), Project and Support Services Qualifications and Experience (20 PTS), MAS Migration Project (Task Order 1) (20 PTS), Production Support (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Port Of Tacoma?
All active and historical solicitations from Port Of Tacoma are tracked and searchable. As a public authority agency, Port Of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Subscription/SaaS agreement for MAS Hosting, Resumes of key personnel, SoW for Task Order 1: MAS Migration project, SoW for Task Order 2: Production Support, Cost Breakdown. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Port Of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.