Port of Newport - Multifunctional Copier, Printer, and Scanner Services - RFQ 2026
Port Of NewportPublic Authority · Newport, OR- Due
- Oct 30, 2026
- 3 days left
- Posted
- Oct 5, 2026
- Contract term
- 5 years
- Primary contact
- Mark Brown
- (541) 406-0370
The 30-second brief
The Port of Newport invites quotations for multifunction copier, printer, and scanner equipment along with related maintenance and support services. The project involves replacing two multifunction office printers/copiers/scanners located at 600 SW Bay Blvd and 2120 Marine Science Drive in Newport, Oregon. Vendors may propose purchase, lease, or lease-to-own options evaluated on a five-year total cost of ownership basis. The equipment requirements include color and black-and-white printing, scanning to OneDrive and SharePoint, Entra ID sign-in, secure print release, and minimum speeds of 40 pages per minute. Quotes are due by October 30, 2026 at 2 p.m., with questions due by October 20, 2026 via email to [email protected]. The anticipated contract term is five years.
Multifunction Device(s), Software, Installation, Network Configuration, Training
Five-Year Total Cost of Ownership 30%, Equipment Capability and Features 30%, Service and Support 30%, Vendor Experience and Qualifications 10%
Get the decision makers at Port Of Newport before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The Port of Newport invites quotations for multifunction copier, printer, and scanner equipment along with related maintenance and support services.
The project involves replacing two multifunction office printers/copiers/scanners located at 600 SW Bay Blvd and 2120 Marine Science Drive in Newport, Oregon. Vendors may propose purchase, lease, or lease-to-own options evaluated on a five-year total cost of ownership basis. The equipment requirements include color and black-and-white printing, scanning to OneDrive and SharePoint, Entra ID sign-in, secure print release, and minimum speeds of 40 pages per minute. Quotes are due by October 30, 2026 at 2 p.m., with questions due by October 20, 2026 via email to [email protected]. The anticipated contract term is five years.
EVALUATION CRITERIA
4- Five-Year Total Cost of Ownership 30%
- Equipment Capability and Features 30%
- Service and Support 30%
- Vendor Experience and Qualifications 10%
REQUIRED DELIVERABLES
5- Multifunction Device(s)
- Software
- Installation
- Network Configuration
- Training
REQUIRED ATTACHMENTS
8- Company Profile
- Equipment Specifications
- Cost Proposal
- Cost of Ownership Worksheet
- Service Plan
- Reference List
- Sample Service Agreement
- Exceptions to RFQ
- Submit to
- [email protected]
- Scope location
- Newport, Oregon
- Reported agency
- Port of Newport
Questions about this RFQ
How do I respond to this RFQ from Port Of Newport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mark Brown.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Port Of Newport in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Brown at (541) 406-0370. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multifunction Device(s), Software, Installation, Network Configuration, Training. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Five-Year Total Cost of Ownership 30%, Equipment Capability and Features 30%, Service and Support 30%, Vendor Experience and Qualifications 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Port Of Newport?
All active and historical solicitations from Port Of Newport are tracked and searchable. As a public authority agency, Port Of Newport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Profile, Equipment Specifications, Cost Proposal, Cost of Ownership Worksheet, Service Plan, Reference List, Sample Service Agreement, Exceptions to RFQ. Review the full document from Port Of Newport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, Oregon. Review the full solicitation for detailed scope requirements.