Pontotoc County Commissioners - Digital Ballot Printing Services - Bid #27-7 (2026)
Pontotoc CountyCounty · Ada, OK- Due
- Nov 2, 2026
- 4 days left
- Posted
- Oct 14, 2026
- Contract term
- 1 year
- Primary contact
- Paula Christian
- (580) 332-4534
The 30-second brief
The Board of Pontotoc County Commissioners invites sealed bids for digital ballot printing services in Pontotoc County, Oklahoma. The scope of work includes printing regular, absentee, and sample ballots in sizes 8.5x14, 8.5x17, and 8.5x19 inches, adhering to Oklahoma Specifications for Digital Ballot Printing using Hart InterCivic Ballot Direct and eScan A/T software and laser equipment. Vendors must meet paper specifications (28# Bond, virgin wood fiber), barcoding requirements, micro-perforations, stitching, and packaging standards. Sealed bids are due by November 2, 2026, at 9:00 AM at the Pontotoc County Clerk's Office, 301 S Broadway, Ada, OK 74820. Bids will open during the Board of Commissioners meeting. Bidders must submit a notarized sworn statement of non-collusion.
Regular ballots (8.5x14, 8.5x17, 8.5x19 inches), Absentee ballots (8.5x14, 8.5x17, 8.5x19 inches), Sample ballots (8.5x14, 8.5x17, 8.5x19 inches), Shipping/delivery services
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Summary
The Board of Pontotoc County Commissioners invites sealed bids for digital ballot printing services in Pontotoc County, Oklahoma.
The scope of work includes printing regular, absentee, and sample ballots in sizes 8.5x14, 8.5x17, and 8.5x19 inches, adhering to Oklahoma Specifications for Digital Ballot Printing using Hart InterCivic Ballot Direct and eScan A/T software and laser equipment. Vendors must meet paper specifications (28# Bond, virgin wood fiber), barcoding requirements, micro-perforations, stitching, and packaging standards. Sealed bids are due by November 2, 2026, at 9:00 AM at the Pontotoc County Clerk's Office, 301 S Broadway, Ada, OK 74820. Bids will open during the Board of Commissioners meeting. Bidders must submit a notarized sworn statement of non-collusion.
REQUIRED DELIVERABLES
4- Regular ballots (8.5x14, 8.5x17, 8.5x19 inches)
- Absentee ballots (8.5x14, 8.5x17, 8.5x19 inches)
- Sample ballots (8.5x14, 8.5x17, 8.5x19 inches)
- Shipping/delivery services
REQUIRED ATTACHMENTS
3- Notarized affidavit of non-collusion
- Vendor's bid amount on ballot pricing form
- Invitation to bid form signed in front of a notary
- Submit to
- Pontotoc County Clerk, 301 S Broadway, Ada, OK 74820 or PO BOX 1425, Ada, OK 74821-1425
- Scope location
- Ada, Oklahoma
Questions about this BID
How do I respond to this Bid from Pontotoc County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pontotoc County Clerk, 301 S Broadway, Ada, OK 74820 or PO BOX 1425, Ada, OK 74821-1425. For questions, contact Paula Christian.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Pontotoc County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paula Christian at (580) 332-4534. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular ballots (8.5x14, 8.5x17, 8.5x19 inches), Absentee ballots (8.5x14, 8.5x17, 8.5x19 inches), Sample ballots (8.5x14, 8.5x17, 8.5x19 inches), Shipping/delivery services. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Pontotoc County?
All active and historical solicitations from Pontotoc County are tracked and searchable. As a county agency, Pontotoc County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: notarized affidavit of non-collusion, vendor's bid amount on ballot pricing form, invitation to bid form signed in front of a notary. Review the full document from Pontotoc County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ada, Oklahoma. Review the full solicitation for detailed scope requirements.