Plainsburg Union Elementary School District Network Equipment RFP for E-Rate Year 2027 - PUESD-ERATE-2027-01
Plainsburg Union ElementarySchool · Merced, CA- Due
- Jan 5, 2027
- 55 days left
- Posted
- Oct 30, 2026
- Contract term
- 5 years
- Primary contact
- Seng Thao
- (209) 381-6763
The 30-second brief
The Plainsburg Union Elementary School District (PUESD) is requesting proposals for network equipment to support connectivity and WiFi access, augmenting existing network infrastructure for E-Rate Year 2027. The scope includes network switches, routers, wireless devices, and uninterruptible power supplies (UPS), specifically items such as Catalyst 9300L and 9200L switches and APC Smart-UPS units. Bids are due by January 5, 2027, at 2:00 PM Pacific. Vendors must possess a Service Provider Identification Number (SPIN) and comply with E-Rate rules. Questions must be submitted by December 1, 2026. Required criteria include price/charges, technical specifications, prior experience, SPI vendor status, cash flow impact, and non-E-Rate eligible charges.
ITEM 470-NW1-27: Catalyst 9300L 48p 8mGig, 4x10G Uplink, K12; C9300L Cisco DNA Essentials, 48-port, 5 Year Term license; Catalyst 9200L 48-p, 12xmGig, 36x1G, 2x25G uplinks, K12; C9200L Cisco DNA Advantage, 48-port, 5 Year Term license; APC Smart-UPS, Line Interactive, 1000VA, Lithium-ion, Rackmount 2U; APC Lithium-Ion 2200VA 2U 120V Smart-UPS
Prices/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI Vendor (10%), Impact to PUESD Cash Flow (10%), Non E-Rate eligible charges (10%)
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Summary
The Plainsburg Union Elementary School District (PUESD) is requesting proposals for network equipment to support connectivity and WiFi access, augmenting existing network infrastructure for E-Rate Year 2027.
The scope includes network switches, routers, wireless devices, and uninterruptible power supplies (UPS), specifically items such as Catalyst 9300L and 9200L switches and APC Smart-UPS units. Bids are due by January 5, 2027, at 2:00 PM Pacific. Vendors must possess a Service Provider Identification Number (SPIN) and comply with E-Rate rules. Questions must be submitted by December 1, 2026. Required criteria include price/charges, technical specifications, prior experience, SPI vendor status, cash flow impact, and non-E-Rate eligible charges.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- ITEM 470-NW1-27: Catalyst 9300L 48p 8mGig, 4x10G Uplink, K12
- C9300L Cisco DNA Essentials, 48-port, 5 Year Term license
- Catalyst 9200L 48-p, 12xmGig, 36x1G, 2x25G uplinks, K12
- C9200L Cisco DNA Advantage, 48-port, 5 Year Term license
- APC Smart-UPS, Line Interactive, 1000VA, Lithium-ion, Rackmount 2U
- APC Lithium-Ion 2200VA 2U 120V Smart-UPS
REQUIRED ATTACHMENTS
18- ORIGINAL & COMPLETE bid signed in BLUE ink
- One photo-copy of COMPLETE bid
- Two copies of product specifications
- Service Provider Identification Number (SPIN)
- CONDITIONAL WAIVER AND RELEASE UPON PAYMENT form
- Bid Bond of 10% (for non-telecommunication providers)
- Noncollusion Affidavit
- Vendor's Certificate Regarding Workers' Compensation
- Contractor's Certificate Regarding Drug-Free Workplace
- Contractor's Certificate Regarding Alcoholic Beverage and Tobacco-Free Campus Policy
- Workplace Contractor Certification Regarding Background Checks
- Bid Guarantee Form
- Bid Bond
- Labor and Material Payment Bond
- Contract Performance Bond
- Contractor's Certificate Regarding Payment of Prevailing Wage
- Insurance documents and endorsements
- Bidder Information form
- Submit to
- Kristi Kingston, District Superintendent, Plainsburg Union Elementary School District, 3708 S. Plainsburg Road, Merced, CA 95341
- Scope location
- Merced, CA
- Reported agency
- Plainsburg Union Elementary School District
Questions about this RFP
How do I respond to this RFP from Plainsburg Union Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Kristi Kingston, District Superintendent, Plainsburg Union Elementary School District, 3708 S. Plainsburg Road, Merced, CA 95341. For questions, contact Seng Thao.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Plainsburg Union Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seng Thao at (209) 381-6763. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ITEM 470-NW1-27: Catalyst 9300L 48p 8mGig, 4x10G Uplink, K12; C9300L Cisco DNA Essentials, 48-port, 5 Year Term license; Catalyst 9200L 48-p, 12xmGig, 36x1G, 2x25G uplinks, K12; C9200L Cisco DNA Advantage, 48-port, 5 Year Term license; APC Smart-UPS, Line Interactive, 1000VA, Lithium-ion, Rackmount. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI Vendor (10%), Impact to PUESD Cash Flow (10%), Non E-Rate eligible charges (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Plainsburg Union Elementary?
All active and historical solicitations from Plainsburg Union Elementary are tracked and searchable. As a school agency, Plainsburg Union Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 5, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ORIGINAL & COMPLETE bid signed in BLUE ink, One photo-copy of COMPLETE bid, Two copies of product specifications, Service Provider Identification Number (SPIN), CONDITIONAL WAIVER AND RELEASE UPON PAY. Review the full document from Plainsburg Union Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.