Pittsylvania County Fire Alarm Inspections IFB #20260114
Pittsylvania CountyCounty · Chatham, VA- Due
- Feb 11, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Contract term
- 1 year
- Primary contact
- Connie Gibson
- 434-432-7744
The 30-second brief
Invitation for bids to establish a contract for fire alarm systems inspection and functional testing at ten locations. The contract is for a one-year period with potential renewals. Bids are due February 11, 2026.
Annual inspections, one 5-year inspection, detailed inspection reports, service tickets, parts invoices.
Award will be made to the lowest responsive and responsible bidder based on the Total Bid for total required inspections per year. Parts discount and labor rates for repairs are required, and will be considered in the basis of award if the County determines the cost exceeds reasonableness.
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Summary
Invitation for bids to establish a contract for fire alarm systems inspection and functional testing at ten locations. The contract is for a one-year period with potential renewals. Bids are due February 11, 2026.
EVALUATION CRITERIA
Award will be made to the lowest responsive and responsible bidder based on the Total Bid for total required inspections per year. Parts discount and labor rates for repairs are required, and will be considered in the basis of award if the County determines the cost exceeds reasonableness.
REQUIRED DELIVERABLES
5- Annual inspections
- One 5-year inspection
- Detailed inspection reports
- Service tickets
- Parts invoices
REQUIRED ATTACHMENTS
Pricing Schedule (Page 6)
- Submit to
- Pittsylvania County Purchasing Department, P.O. Box 426 - 1 Center Street, Chatham, VA 24531
- Scope location
- 10 locations in Pittsylvania County, VA
Questions about this IFB
How do I respond to this IFB from Pittsylvania County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pittsylvania County Purchasing Department, P.O. Box 426 - 1 Center Street, Chatham, VA 24531. For questions, contact Connie Gibson.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Pittsylvania County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Connie Gibson at 434-432-7744. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual inspections, one 5-year inspection, detailed inspection reports, service tickets, parts invoices.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Award will be made to the lowest responsive and responsible bidder based on the Total Bid for total required inspections per year. Parts discount and labor rates for repairs are required, and will be..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pittsylvania County?
All active and historical solicitations from Pittsylvania County are tracked and searchable. As a county agency, Pittsylvania County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Schedule (Page 6). Review the full document from Pittsylvania County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: 10 locations in Pittsylvania County, VA. Review the full solicitation for detailed scope requirements.