Pittsylvania County Inmate Telephone Services RFP 2026
Pittsylvania CountyCounty · Chatham, VA- Due
- Mar 19, 2026
- Deadline passed
- Posted
- Feb 23, 2026
- Contract term
- 3 years
- Primary contact
- Connie Gibson
- (434) 432-7744
The 30-second brief
Pittsylvania County is seeking proposals for inmate telephone services at the Pittsylvania County Jail. The project is described as 'turn-key' and includes installation, maintenance, local, intraLATA, and interLATA calling capabilities, and payment of commissions on calls. The RFP outlines technical requirements, operational features, maintenance, interLATA service, call rate affordability, financial/commission requirements, term of agreement, and proposal format.
Inmate telephone system installation, Maintenance, And services.
Experience of the firm and references in Virginia, Experience and qualifications of the personnel, Project approach, work plan, timeline, deliverables and project management, Quality, completeness, and responsiveness of the proposal, Commission Rate
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Summary
Pittsylvania County is seeking proposals for inmate telephone services at the Pittsylvania County Jail.
The project is described as 'turn-key' and includes installation, maintenance, local, intraLATA, and interLATA calling capabilities, and payment of commissions on calls. The RFP outlines technical requirements, operational features, maintenance, interLATA service, call rate affordability, financial/commission requirements, term of agreement, and proposal format.
EVALUATION CRITERIA
10- Experience of the firm and references in Virginia
- Experience and qualifications of the personnel
- Project approach
- Work plan
- Timeline
- Deliverables and project management
- Quality
- Completeness
- Responsiveness of the proposal
- Commission Rate
REQUIRED DELIVERABLES
3- Inmate telephone system installation
- Maintenance
- Services
REQUIRED ATTACHMENTS
4- Letter of Transmittal
- Vendor's Experience & References
- Support Structure
- SCC Certificate and a list of officers
- Duration
- 36 months
- Scope location
- Chatham, VA
Questions about this RFP
How do I respond to this RFP from Pittsylvania County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Connie Gibson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pittsylvania County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Connie Gibson at (434) 432-7744. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Inmate telephone system installation, Maintenance, And services.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience of the firm and references in Virginia, Experience and qualifications of the personnel, Project approach, work plan, timeline, deliverables and project management, Quality, completeness, an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pittsylvania County?
All active and historical solicitations from Pittsylvania County are tracked and searchable. As a county agency, Pittsylvania County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Vendor's Experience & References, Support Structure, SCC Certificate and a list of officers. Review the full document from Pittsylvania County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chatham, VA. Review the full solicitation for detailed scope requirements.